5 Signs You Are Making The Most Of Your Time at Work

Are You Making The Most Of Your Time On the Job

The way you handle your time at work determines your level of success. If you give in to time-wasting activities and always find yourself thinking “I’m behind schedule again” you need to begin working on your time management skills. However, if you always meet deadlines, are satisfied with most of your results, and are always at the top of your game, then you are on the right track.

Your time management skills are the key to living your purpose daily and achieving every goal you set.

While some workers fail to reach their aims, others are constantly ticking things off their to-dos, improving where they lack, meeting deadlines, and making the most of their time.

Making the most of your time during workday

Why?

Because they use their time effectively and recognize its significance in attaining your goals.

If you are wondering whether you are the master of your time or not, here are 5 indications that prove you are:

1.You are true to your schedule

This means you run the day, not the other way around. Your schedule is your guide and you are true to it. Consistently you complete your tasks on time and never allow distractions to veer you off-course. The habit of setting up tomorrow’s to-dos today and focusing on one thing at a time is your mantra. You live in the moment and value the process as opposed to worrying too much about the results and failing to focus on what you are doing. If this is an accurate description of how you handle your schedule, then you are making the most of your time.

2. You always plan ahead

Do you have a plan for what you will do one week or one month from now? If you do, then you are on the right path. Planning ahead, setting weekly goals, monthly goals, and yearly goals is a sign that you command your timetable rather than the reverse.

Perhaps you have taken it a step further and have planned the steps to take after every accomplishment. You know what you will focus on after reaching your goal, you are always looking for ways to fine-tune your methods, and set even higher aims.  You accept that anything is possible and things may not turn out the way you expect them to. So, you have a plan and know which path to take in case of a failure, a challenge, or setback.

3. You prioritize

This means you have a list of priorities and never allow anything to get in the way. It means you list down your MITs or most important tasks and get them done the right way and on time. It means you don’t set aside your MITs when “something better” comes along. You make time for new things or test different avenues but never at the expense of your present priorities. You get them done first, always make time for them, and then set aside an hour or so to try out something new.

4. You avoid multitasking

Multitasking proves that you don’t have control over your work or time. So, if you avoid it, do one thing at a time, and easily say NO to interruptions, you have mastered your time management skills. When you focus on your most important work, delegate the rest, and produce exceptional or satisfying results, you have learned the best ways to use your time.

5. You can easily say NO

Another sign that you are making the most of your schedule is the ability to say NO. This means you don’t entertain time-wasting activities or suggestions. You pay attention to present tasks and switch off notifications when working. Nor do you give in to “shiny objects” but stay true to yourself. You don’t go with the crowd, while setting aside tasks.   And you don’t succumb to the “I’m flexible and can always pick up something new” mentality.  Staying true to your goals and constantly coming up with new effective methods to fine-tune them is more your style.

One signal that you manage your time effectively is constantly improving yourself, personally as well as professionally. You set aside time for personal development, search for new ways to advance in your career, and apply them.

When you recognize the importance of work-life balance, routine exercise, as well as taking breaks in between your busy schedule, you have good time management skills. So, how often do you take breaks? Is physical exercise as important as your work or study? Do you make time for social or personal relationships as much as your professional ones? If you do, then you are on track.

If you have noticed that you are in control of your work rhythms and are satisfied with the way you handle it, keep at it and continue to cultivate your time management skills for even better results.

5 Signals You’re Wasting a Lot of Time on the Job

Are You Wasting a Lot of Time on the Job

Have you ever wondered if you are wasting a lot of time at work?  And not being as productive as you could be?  Here are five signs that you are wasting time even when you are at your workplace.

Wasting a lot of time at work

You Are too Comfortable

“ A man who dares to waste one hour of time has not discovered the value of life. “ – Charles Darwin. Time is by far one of the most important resources we have in our lifetime. Therefore, to make the most of it, one would need to overcome the desire to give in to comfort. It’s crucial to ask yourself how long it has been since you last challenged yourself.  Either to learn something about your employer’s business or invested in your personal business growth. Being content is fairly okay.  But it’s critical not to confuse being content in your position with not proactively seeking a better position that may requires harder work . Mediocrity is often a poisonous pattern many workers fall into for a variety of causes. It may be because you are too afraid to succeed or are scared of failure. It may also be due to laziness to take time to discover what you really want in your career and go for it.

When employees don’t confront self-doubt or apathy and deal with it productively, they stay hesitant and uncommitted. This then breeds inertia. When a worker chooses inaction, everything in their career then also remains stagnant.  They lose their work connections, salary, supervisors, and co-workers’ opinions of them. And even their own health an suffer. Therefore, to avoid paying the price of too much comfort which is suffering, one has to decide to challenge themselves daily and commit to a personal growth plan.

You Have Settled for The Traditional 8 Am To 5 Pm Job

The 8 am to 5 pm job is nowadays considered traditional. This is because it is an old inefficient redundant way of surviving due to the dynamic way our world has been evolving. It is necessary to commit to this job in the short term since this will cover most of your living expenses. Moreover, this type of work can also be useful to help raise capital for investing in new active and passive alternative streams of income. Once those start to generate more stable income than your 8 am to 5 pm job generates, then you will have more reason to leave your current employment.  That allows you to spend your time in the new ventures.

These new sources of income are usually flexible and provide a better work environment than the former. This too will contribute to better mental health and helping you have more time to spend on what you are truly passionate about. If your favorite time for your 8 am to 5 pm job is when it’s time to leave every day, then it’s good to start considering and investing in having a different career path for the long run.

You Are Holding on to Toxic Work Relationships

These are relationships that seldom add value to your life. Many personnel hold on to toxic relationships even though they may be seeing consistent red flags. It can be either friendship, family, or workplace relationships. All three have the potential to waste your time if not given careful thought. These usually are relationships with no vision, no positive plans, no clarity. It’s when one person uses the other to selfishly fulfill their objectives instead of looking out for the best interests of the other.

In the context of romantic relationships, one definitely will be wasting their time when they invest in this type of partner; someone who usually says, “let’s just go with the flow.” This person be it male or female is clearly showing you they have no vision at all neither do they want commitment. Rarely does this person ever actually invest in a long-term commitment.

When someone’s words and actions often don’t align, it is self-destructive and a waste of time to keep closely interacting with such workers. Rather, take time to understand your true worth and move on to relationships that are productive and healthy.  Find co-workers who have career goals and try to meet their employer’s expectations.

You Do Not Know Your True Character and Purpose

This is the ultimate recipe for living a career of regret and disappointment. Everything created or made has a creator or designer. We discover who we really are and our purpose from our Maker. For example, I want to understand what an Apple phone is and how to fully utilize all its functions.  Therefore I need to get accurate knowledge from the Apple manufacturers or a manual. Otherwise, l may end up just knowing how to call, send messages and maybe use one or two apps.   But I wouldn’t know how to use the rest of the functions the phone has. I may even end up destroying the phone by trying to fix it the same way an android phone is fixed. Hence, to live a fulfilled life, let’s always refer back to the source of our lives for clarity and direction.

You Haven’t Had a Positive Awakening

Just what is a positive awakening or paradigm shift?  It is “An important change that happens when the usual way of thinking about or doing something is replaced by a new and different way.” Your thoughts create your reality. Having the same thoughts every day leads to having the same choices. Unfortunately, when choices are the same, that leads to the same behaviors. Work behaviors that are consistently the same produce the same experiences. And that leaves you as a less engaged and less satisfied employee. All in all, this then creates your personality. Your personality creates your personal reality.

Therefore, for you not to re-live your undesirable past, you must create a different reality through ‘learning.’ Daily learn and practice having new thoughts, new choices, new behaviors, new experiences, and new emotions.   That will certainly result in a new, improved personality.  That produces a new reality. Indeed that becomes the solution to stopping the vicious cycle of wasting a lot of time.

 

Planning a Productive Workday – 5 Key Steps

Planning a productive workday means making the most of each day.  That’s key to accomplishing your goals and achieving your progress toward a rewarding career. When you commit each day to being your most productive self, you can achieve what you need and avoid distractions. It can become easy to rely on our digital tools to plan our day, but these tools are only as useful as the power and priority which you give them

planning a productive workday.

Planning a productive workday does not just happen. It is something that requires skill and that you must put effort into daily.  Using the right strategies, you can learn how to be more productive and get more from each day.

 

Here are our five key steps for planning a productive workday every day.

Step 1. Start Your Workday Right

Establishing a morning routine is a key component to having a productive day. Your entire day is controlled by the tone set in your morning routine. When your day begins with chaos, it can be hard to keep on track. Start each day by making your morning routine the time of your day to get yourself organized. Go over your agenda, review your priorities, and check your inbox to see if any of your priorities need to be adjusted for the day. Spend a few minutes writing to focus your mind and envision your goals, activities, and results for the day. Make sure your morning routine sets the tone for your day and that you are consistent in how you spend this time each day.

Step 2. Set Priorities

It can be hard to know where to start when you have a lot to do or have been given an important new project. Make a list of everything that you need to do or accomplish for a productive workday. then give each a priority level. Rate urgent items high, while you rank the less significant tasks or those that can wait lower. Rearrange the list to put the necessary and urgent items on top, with the least important ones at the bottom. Using a digital app or software program can make this easier.

Step 3. Stay Focused

Distractions are a productivity killer. Keep your focus on each task as you complete it, without the noise of other priorities, social media, emails, etc. Be sure you have the right environment for maintaining focus. Take breaks.  They are essential to maintain your focus for sustained periods.   But be sure your break time activities don’t spill over into your dedicated work time. You will accomplish more staying focused. A pause recharges you and restores your attention to devote to other goals or leisure time later.

Step 4. Track Your Time

Monitor how you spend your time.  That can be extremely helpful in managing your time efficiently. Try a tracking app for one week to check your behaviors.  Then analyze where you spend your time.  Recognize when you put in too much effort on low priorities.  See where you waste time. This can help you identify possible unconsidered priorities or distractions that eat away your time.  It can likewise root out and eliminate times of lowered productivity. Tracking can determine parts of your day when you are under-utilizing your time. This outline will find ways to incorporate necessary but mundane tasks into other activities, such as meetings or one-on-ones.

Step 5. Reflect and Plan

No matter how well you execute plans each day, it is essential to reflect every night on what went well. It highlights what you need to focus on for the next day. Reward yourself for your accomplishments.  Consider what you learned from setbacks or obstacles. Reflection can help you work smarter each new day and improve your planning strategies.

Finally

Repeat this for several weeks.  That will etch it into your routine.  It will surely make a difference in your career over time.

 

 

 

 

 

Are You Productive Or Just Busy? 8 Key Questions to Ask Yourself

How do you know are you productive or just busy?  Have you ever observed someone who seems to be busy all the time, but doesn’t really get anything done?  Do you feel that sometimes you’re in the same boat?

Being busy does not equal productive

8 Key Questions to Ask Yourself Are You Productive…Or Just Busy?

1.Do you have goals?  People who are productive generally have goals and focus all of their work on achieving those goals.  Of course there are always going to be distractions.  But those distractions don’t take priority over the big picture.

2. Do you focus or multi-task?  People who multi-task often seem very busy.  They’re always doing something, but they’re rarely doing any one thing very well.  You’ll be more productive if you focus on doing one thing at a time.

3. Do you delegate?  Sometimes you may take on tasks that would really be better to delegate to someone else.  If you work alone at your own business, this may be more difficult.  But you might be able to delegate personal tasks while keeping the focus on business tasks.

Productive Means Not Doing Everything

4. Do you say no?  People who are productive know how to say no to something that is going to take them away from their own important work.  It’s okay to say no when you really don’t have time to fit in one more thing.

5. Do you let some things go?  It may sound counterproductive to erase some tasks from your to-do list.  But you may find that you have given yourself tasks that really won’t move your vision forward.  And they will take up extra time.  It’s okay to scratch something off the list and go a different way.

6. Do you have a schedule?  People who are productive tend to have a schedule for each day.   It includes what needs to be done and when.  If you’re not planning ahead, chances are you’re staying busy but not productive.

7. Do you complete projects?  You can be busy doing something all day long, every day.  Yet do you ever complete a project?    Do you find you’re starting a lot of things without finishing them?  Then it’s time to look at your priorities and become more productive.

8. Do you feel peace?  When you spend your time very busy but not accomplishing much you might feel a sense of anxiety.  You may worry about all the things you need to do that aren’t getting done.  .But when you’re productive, you can actually feel peace when it comes to work.  You know what’s important and you have a plan to get it done on time.

Flexicrew Support

Need to confirm are you productive…or just busy? Flexicrew takes pride in connecting productive professionals like you with rewarding career opportunities. We’re here to help, you.  Whether you’re searching for receiving/shipping positions in Columbus, Indiana, or machine operator jobs in  Chattanooga, TN.  So contact us today to get started!

Being More Focused Leads to Productivity

Being more focused leads to productivity.  Yet, we’re in a world where instant gratification is treasured.  You rarely have to watch more than a few moments of a sound bite.  In this environment,  it can be hard to stay focused and productive.  However, being focused is necessary to be productive on the job.

Being more focused leads to improved productivity

If you’re struggling with focus, here are a few tips to help you stay free from distractions and accomplish more.

Set Up A Physical Boundary

No matter what environment you work in, setting a physical boundary can help minimize distractions.  Have an office with a door?   Shut it when you need to focus.  If you’re in a cubicle, post a polite sign asking co-workers not to disturb or intrude.

In your home office or home workspace, make sure that your family and friends are aware when you’re working.  And they need to respect that time and your space. Set up your home office in a room without family activities or events.  That also will help minimize distractions.

Make a Daily Task List

It helps to get more done  if you keep a to-do list  where you can see it.  You can posted this on your computer desktop, on a dry erase board, or kept on a notepad by your desk.

Try to have a list with no more than 12 things on it for each day.  If you have larger tasks, keep the list shorter.  You don’t want to become overwhelmed with what you need to do.  But you do want a visual reminder of your required tasks and assignments each day.

Make the Most of Time Management Apps

If you find yourself easily distracted by email, social media, and other sites that are time wasters you may want to take advantage of computer apps that lock those down.  Examples include SelfControl and ColdTurkey.

These programs will automatically block specific sites so that they can’t distract you.  You can set a time limit and you can decide which ones to block or keep free.

Use a Timer

It’s impossible to be completely focused on a task for hours at a time.  However, you may find it helpful to set a timer for 25 minutes that will allow you to stay focused for that time.  Then give yourself a five minute break to get a drink of water, walk around a bit, or just take your mind off of work so that you can feel refreshed.  Being more focused leads to productivity improvement.

Dividing work into smaller chunks can keep it from feeling overwhelming and boring.  It can also keep you from feeling like procrastinating on a big project that will be time consuming.

Do the Worst Tasks First

For some people it’s helpful to just get the worst tasks over with before getting on with the rest of the day.  This is a good solution for procrastination and leaves the rest of the day free for the tasks you enjoy.

How Working In Short Bursts Could Change Your Work Life

Maybe someone has introduced you to the method of working in short bursts.  But it all just sounds so strange to you. And granted, it doesn’t seem like you could accomplish much in twenty-five-minute intervals.  So why would you switch? Well, you might be surprised to find out that working in short bursts can change your career trajectory and job satisfaction.

working in short bursts can change your job and career

What You Will Accomplish Will Surprise You

The obvious change is you will be shocked by the amount of work you can get done in such a short time. You likely didn’t even realize how truly distracted you were before. And your motivation levels and sense of accomplishment will be through the roof! Which will only lead to you achieving even more!

You’ll Spend Less Time On Social Media

You probably don’t even realize how much time you currently waste away on your phone. Whether it’s scrolling through social media, watching videos, or simply surfing the web, when you split your work up into short bursts, you’ll put a timer on your social media time.  That will cut it way back—and give you more time for the things which matter in your career.

You’ll Remember More

Studies have shown that the longer the work period, the more your concentration, focus, and, most importantly, your memory tends to suffer. Memory world champion Dominic O’Brien swears by the short burst method and all it’s done for his astounding memory capabilities. Using this method to memorize works because when your brain focuses for too long, you will stress out and retain less. So, when you give it frequent breaks, it has an easier time remembering the content.

You’ll Have More Free Time

Besides just trimming down your social media time, you will gain the amount of spare time you have – much to your surprise.  Each day you won’t be spending just staring at your computer or day dreaming out the window. With the short burst method, you are forced to use your time more effectively, keeping your brain wandering to very short, timed intervals. This will lead to having time for more of the challenges you enjoy or look for work opportunities to get ahead or pursue short term goals.

Recommendation

Although working in short bursts might sound like a strange concept, it works.  And the experts swear by it and all it has done in their lives. Give it a try today.  After all, you have nothing to lose. And the method has the possibility to absolutely change your job and career for the better.

Why Is Working in Short Bursts So Powerful?

If you’ve tried working in short bursts, you are likely surprised at all you accomplished. And in a cluster of short periods of work. And this isn’t by mistake.  There are many reasons the human mind works better in short bursts than spending all day on one project.

working in short bursts is powerful

Short Term Goals

In goal setting, break up your largest goals into smaller pieces.  You’re more likely to stay motivated, on track, and focused.  This is because you have clear stepping stones to your goal. Breaking down your day of work functions in this same way.  You break your work into shorter goals making it easier for you to stay motivated and complete the work.

It Increases Problem Solving

When the human mind comes across a problem, it can easily become overstressed if it takes too much time focusing on the issue. And when  you overstress your mind, you’re unlikely to problem-solve effectively. When you break work into shorter bursts and take frequent breaks, this keeps your mind from getting overstressed. That really keeps you on the top of your problem-solving game!

It Mirrors The Attention Span

Although you’re an adult, you still have a maximum attention span, and at the end of this period, your mind will likely begin to wander.

So why fight human nature by scheduling yourself to work for long periods when your mind is bound to wander?

Exactly…

Why working in short bursts is powerful is it really improves performance. This productivity method works because 25 minutes is directly in line with the average adult human attention span.  This  method works with your nature of focus instead of against it.

It’s Easier To Resist Tempting Distractions

Distractions often draw workers away from their activities. Several distractions such as talking to coworkers, speaking on the phone, or a food break are particularly invasive.  You more easily resist the temptation of distractions distracted when you divide your work into smaller pieces .  That is effective because you know you will be free in a few minutes.  And it makes no sense to interrupt your workflow now.

When you don’t have a specified work time and know you have a full day that ends at a certain hour, you have no reason to avoid distractions.

Summing Up

Working in short bursts is powerful. Unlike other work methods, it works with human nature, rather than against it.  It holds your attention, keeping you motivated. You stop distractions in their tracks.

Organization Leads to Better Productivity

If you’re struggling to be productive, it could be a lack of organization at the root of the problem.  For some people organization comes naturally, but for most people it requires some energy to learn organization skills. organization leads to better productivity

And even if you’re not inherently organized, there are many things you can do to improve your organization one step at a time.

Clean Your Work Area

If your work area looks like it was the victim of a recent natural disaster, your productivity will suffer.  The first step toward better organization is cleaning your work area.

This means organizing papers in file folders or binders, designating storage spaces for workplace supplies, and throwing away materials that are duplicates or that you no longer need.

Computer and Email Organization

Do you use a computer or the internet in your work?  If your computer desktop has fifty icons on it and your email list has hundreds of emails, it’s time to clean those areas.  Make sure that you store all important documents in logical folders and remove any unused icons from your desktop.

Spend a day organizing email so that deleted unimportant emails are and important emails are organized into folders so you can refer to them when you need them.  If you have unread mail, read it.

Use a Planner

Productive people plan each day with purpose.  Using a daily planner – either on paper or electronically – can help you to stay on track and become more productive.  It’s best to plan the next day’s work at the end of your work day so that you can begin fresh the next day and know what needs to be done first.

Focus Your Efforts

Instead of worrying about trying to do everything at once, learn to focus instead of multi-tasking.  Set a designated time or times each day to read email, respond to voicemail, and work on social media.  The rest of your day should be spent on more important tasks.

Don’t Procrastinate

Sometimes it’s tempting to put off tasks that are less desirable.  But all this does is get you behind schedule and put off the inevitable.  When you need to do something, just use self-discipline to complete the task and move on.  You’ll save time and energy.

Stick to a Routine

It’s easier to be productive when you stick to a consistent schedule instead of doing things differently each day.  This may sound boring, but over time you’ll find you actually like the regularity of a routine and you’ll get more done in less time.

 

 

Raise Productivity When it’s Difficult to Hire New Workers

Productivity Month – June

Flexicrew chose June as a month to raise productivity.

Why?

Business owners, operations managers and HR professionals voice the same complaint to us. They have a lot of available jobs but can’t find workers to hire.

10 Productivity Tips for Business Owners and Entrepreneurs

One way to soften the sting of this problem is to raise productivity in their current workforce.

Raise Productivity in Current Workforce

Flexicrew has written a series of articles on boosting productivity during June  and will continue to do so through the end of this month.  We provide you a guide to increase your monthly productivity, to achieve greater performance, and great results.  Our blog contains proven steps and suggestions for how to be a more productive worker  by performing a series of activities daily. With the help of this blog, we will focus you on increasing employee engagement, getting better performance from current staff and building employee retention.

We will provide recommendations that will surely motivate you to become a more productive worker.

Make sure that you take note of your progress by keeping a notebook on hand. Write in your notebook after you have started or completed activities.  At the end of the month  you’ll see some results that raise productivity. You see, if you focus on important activities, you won’t feel like being productive is overwhelming and that it cannot be done. This blog will help you realize that focusing on productivity will naturally pay dividends at work and even in your satisfaction.

Habits and the Mind

We are shaped by our habits.  Useful and harmful ones fight each other for command of our minds. By discipline and willpower alone it’s possible to unlearn useless habits and change your behavior.

The key is persistence. Often you will need many months to see the results, so don’t surrender early.

By watching your mind regularly, you can start noticing recurrent patterns.  But the core idea is that you can adapt your workflow to these states instead of resisting them.

Procrastination

Procrastination itself can have different causes — maybe the task is too complex or too boring, fear of failure or simple laziness. Even a slight presence of these negative factors can make us go for instant rewards instead of doing something that will create a better future in the long term.

Avoiding work is similar — these are just the thoughts of what you don’t like about your tasks and what you would rather do. But you are not your thoughts, and they have no power over you until you feed them with attention. You can ignore them like a background noise by keeping your focus on your goals.

Summary

As we begin to enter the last phase, now is a great opportunity to start to implement good work habits or redouble your commitment  to maximize your productivity and return to business with greater focus than ever.

Finally, to raise your productivity, at the end of each day, ask yourself the following:

  1. Have I accomplished what I wanted to achieve?
  2. Did I actually have  to be present for meeting or event I attended?
  3. Could I have reached the same result in a shorter time frame?

This is a powerful approach to determine if you are really managing and spending your time wisely and raising productivity.

What Is the Pomodoro Technique for Enhanced Productivity?

If you’ve recently tried the short-burst productivity technique, you’ve likely come across something called the Pomodoro Technique. But if you’re unfamiliar with the technique, it can be difficult to use it without first gathering more information.

What Is the Pomodoro Technique?

First off, what is the Pomodoro Technique for enhanced productivity? Well, it is a type of short-burst productivity method which many experts swear has changed their lives. Those who use it tend to experience increased time management skills and productivity—all while having more free time to engage in the activities they choose than they did before.

Technique to boost productivity

How To
  • The Pomodoro Technique first selects the task you wish to focus on, then you seta timer for twenty-five minutes.
  • Work while the timer is ticking, then when it goes off, take a quick two- or three-minute break before setting the timer for another twenty-five minutes.
  • Repeat this three times until you’ve worked for 100 minutes, then take a longer break and start at the beginning if the task is not yet complete.
  • Make sure you don’t give in to any distractions during the twenty-five-minute periods.
Where Did It Come From?

Francesco Cirillo invented this technique in Italy in the late 1980s. He was having difficulty completing his tasks and decided to set a timer for 10 minutes and then take a break.

He was so surprised by how much he could accomplish.   So he kept on using the technique. In his original trials, the timer he used was a kitchen timer shaped like a tomato, hence the name ‘Pomodoro Technique.’

Why Does it Work?

The Pomodoro Technique is successful for several reasons. Mostly, it works because it keeps the human mind functioning within its range of focus. Humans weren’t meant to focus on a task for hours on end without breaks, so the technique helps the mind work more efficiently in the state it was meant to work in. The average adult attention span is only about twenty or thirty minutes, which is why Cirillo chose twenty-five minutes for his technique.

Not only that, but the technique also functions, in the same way, breaking a big goal into smaller goals does. It makes the work more attainable and keeps you motivated through the entire process as you conquer each achievement.

Summary

Overall, the Pomodoro Technique is a very specific short-bust productivity method.  You will remain on task effectively with its proven results.   Working, you will learn to split your work into shorter twenty-five-minute bursts.  That can help boost your performance with this simple method.