Boost Remote Work Efficiency – 4 Tips

Favorite Tips to Boost Remote Work Efficiency

This article will identify tips to boost remote work efficiency if your employer allows it or a hybrid approach during the pandemic.

While working from home, you have enough flexibility to complete your job in your own way. But this luxury sometimes kills both productivity and work-life.

A lot of people think work from home is a litmus test to your productivity.  And it requires significant amounts of motivation to perform tasks and complete them within your deadline while working at home.

Well, this is not true. You can only lose track and productivity if you do not form your basics right.

While you are working from home, you are less likely to step out of your home and follow a proper adult routine. Furthermore, you may face a lot of distractions.

This article presents some simple, but very effective tips to follow a well-organized remote work routine to boost remote work efficiency.

Boost remote work efficiency

1. What’s your favorite outfit when you are work remotely?

Pajamas, is it?

People always like to be in the comfort zone and you are probably not an exception to it.

However, you need to change that habit. You should be in proper work attire, even if you are working from home.

You need to get out of your sleep wear because it gives you the comfort and sense of freedom.

It’s not necessary to wear something formal but the act of changing clothes will give a signal to wake up and effectively get into the work mood.

2. Set up a proper home workstation:

What’s the best thing that you like about work from home? Comfort, right?

But the comfort can come at the cost of lost productivity, focus and work motivation.

Boosting remote work efficiency so you don't lose motivation

Dedicate a specific space in your home as your work station.  When you have workplace-like surroundings, your attention is bound to be in-sync with your productivity. Choose a corner of your room with natural light. Place a chair and desk there and make it comfortable enough where you can sit for long hours to do your work jobs.

3. Set Up quality technology:

Can technology boost remote work efficiency?

Maybe.

But poor internet connection or outdated systems can make your work from home experience frustrating. What happens if you are attending an important meeting via Zoom call and suddenly your internet goes off. You feel embarrassed and potentially miss out on a major discussion.

This is the reason why you should install a good internet connection and have a laptop or desktop with decent configuration. Make sure you have the latest version of the processor or operating system.

4. Maintain consistent working hours:

How often do you lose track of time while working remote? Almost everyday, right?

When your mind is completely into work, it’s quite natural for you to be unaware of how much time that has passed.

It’s not a right practice. Being a workaholic is good but make sure that you are a hard worker within your work time.  But overdoing it is not right.

You should always make a routine for your work days and working hours. You should build a routine that you can always follow.  This will generally boost your remote work efficiency regardless of the functions you perform.

To all, who are working remotely, we believe these tips would really help to boost your remote work efficiency and productivity.

Boost remote work efficiency

Flexicrew Support

Talk with the experts who have experience hiring efficient remote workers.

If your firm’s workforce  is experiencing an efficiency deficit  among remote workers, you need to change what you have been doing to attract candidates. Rewriting your job postings, implementing programmatic advertising, and contacting former applicants are effective ways to find the candidates you need to fill your remote job orders.

 

Prioritizing – Key Time Management Skill

Prioritizing – Key Time Management Skill

Prioritizing – key time management skill that you will use over and over in the work environment.  The Merriam-Webster Dictionary defines prioritize as “to list or rate (projects, goals, etc.) in order of priority.” Being able to prioritize is a key skill for doing well with managing your time and that of others. If you are able to prioritize, you can determine what you should do first because it is urgent or important.

When you don’t prioritize, you might not complete those tasks.  Or you might work on something less important or urgent first. If you don’t prioritize, you might be spending your time on the wrong things.  Or you cold waste your time at work altogether. This bad time management practice can be harmful to your career, business relationships, or frankly many other parts of your life.

Let’s look at some examples to see what prioritizing – key time management skill looks like.

Prioritizing key time management skill and bolsters productivity

Examples of Prioritizing – Key Time Management Skill

For example, you have a bunch of projects to complete this week. On Monday you have a presentation to complete and on Wednesday you have a marketing plan due. What should you work on first? Because your presentation is due sooner, you should complete it first because you have more time to complete your marketing plan.

Now, what if you also have some important paperwork to turn in on Monday in addition to your presentation? What should you work on first?

You must complete both of them by the same time, but you will get in worse trouble if you don’t prepare the presentation than if you don’t finish your paperwork. Because of this reasoning, you must wrap-up both but work on the presentation first. You are a good time manager because you finish your presentation, hand in your paperwork and then do your marketing plan.

Another example is you have some associates coming over to your facility tomorrow to help with setting next year’s trade association budget. On your to-do list is to put out copies of this year’s budget, define how the budget was actually spent, lay out grease pens, and make sure every member has a fresh notepad.

Prioritizing - key time management skill avoids wasting time

Importance and Prioritizing

What is most important and what should you do first?

Your associates are coming over to analyze and forecast. Therefore, you need to make sure the workshop tools are ready to be used or at least not taking up space. The trash is most likely to get noticed after that, so you will do that second.

Third, you can either tidy the meeting room or make sure there are enough chairs for everyone.  You can do that last just in case you run out of time. So you decide to do coffee set-up for tomorrow. In just a moment of thinking, you were able to prioritize your to-do list.  And you completed the most important things first.

Pro Tip:  You’re always better off writing up the to-do list to be certain you haven’t forgotten any thing.

Practice

How can you improve prioritizing – key management skill?  The best way to become better at prioritizing is to practice it. If you find that you are having trouble deciding what is most important or urgent, talk with a close associate to get their input. If you need, you can talk with more than one. They might not prioritize things as you do, but getting their opinion can be very helpful when forming your own.

Overall, the more you work on this skill, the better you will get at it. As you get better at prioritizing, your time management skills will improve. Knowing what to do with your time based upon the importance and urgency of your tasks is a great skill to have.

You will be able to use this time management ability in every area of your worklife. Careers, raises, promotions, and more can all make use of your prioritizing skills. The best way to manage your time is to know where to spend it and why, that’s what makes the prioritizing skill just so important.

Benefits of Prioritizing – Key Time Management Skill

With effective prioritizing for time management, you will:

  • Maximize what can be accomplished in a work day
  • Maximize the use of the limited resources
  • Identify critical areas for special attention
  • Identify tasks that can be delegated to employees
  • Track progress toward your goals

Prioritizing - key time management skill How to work smarter not harder to enhance productivity

Flexicrew Supports You in Prioritizing – Key Time Management Skill

Many of our trained Account Managers will explain that employers don’t believe they can teach prioritizing but someone with the right attitude, practice and assertiveness will quickly develop the aptitude for time management skill on the job.  Talk to one of Flexicrew’s professional recruiters and take advantage of their broad experience or just get some feedback on your current work situation.  Call us Today.

prioritizing - key time management

Wishing You a Merry Staffing Christmas

We Wish You a Merry Staffing Christmas!

We take this moment to extend to everyone a Merry Staffing Christmas, Happy Holidays, and Happy New Year.

Staffing for Christmas rush with a significant worker shortage

 

However, this has been another profoundly difficult year for employers and job seekers with never-ending COVID-19, remote and hybrid work, The Great Resignation and the up and down economy.  Yet, Flexicrew and our talented staff have so many things to be thankful for this year.  We’re thankful for our clients and field employees and staff.  We are thankful to our partners and vendors who provide us with good advice and business resources helping our company prosper.  I certainly am grateful to my family who provide me reassurance and inspiration.

This has been a challenging, yet satisfying year for Flexicrew.  We have continued to grow and improve our team.  We’ve have focused our branches on placing skilled and enskilled talent.  We were named to the “Best of Staffing”—a national award voted on by our clients.  Our Flexicrew Technical Services company was ranked in the INC 5000 for the third consecutive year and one of the fastest growing companies in the state of Louisiana.

Flexicrew Belief System

Most importantly, we have continued to live by our guiding principles.  Our mission is straightforward and our values are clear. We provide: “Fast and flexible quality recruitment and employee placement.  We believe in managing our business to deliver positive impact for our employees, clients and communities.”

It is both a pleasure and an honor to watch our Flexicrew companies succeed as we help others achieve their goals and dreams.

Everyone has their own unique definition of family–some families we are born into, some family we choose.  We’re glad that you’ve chosen to be part of the Flexicrew family.  As a family business, we feel a connection and responsibility to each of you and every member of our extended family.

Discover More About Flexicrew Seasonal Talent Solutions!

Merry Staffing Christmas and happy holiday hiring

If you’re in the market for top seasonal talent, Flexicrew Staffing may be your answer to a merry staffing Christmas!. We’re one of the southeast’s leading staffing agencies and we offer high-performing candidates in admin and clerical, engineering and light industrial. Our flexible staffing strategies and ever-expanding database of talent are ready to go whenever your need for talent arises—Flexicrew Staffing has you covered!

So, why are we your number one choice?

Benefits of Working with Flexicrew for your Seasonal Talent

Our objective is to serve our clients with the highest quality workforce solutions.  In conjunction, we do this while building and maintaining strong working relationships. Each year at this time we work extra hard to fill your seasonal talent pipeline.  Just as we do all year round.  We match candidates who fit your job description, but are also right for your culture. In fact, we have been recognized as an industry leader for this very reason. Flexicrew Staffing will help you with the following:

 

Seasonal hiring efforts are supercharged to celebrate a Happy Staffing Christmas

Find Your Needed Talent—in a Hurry to Take the Burden Off You

Our industry specialties and national talent databases allow us to satisfy you with the right talent for your specific business needs. This includes hard-to-find temp, temp-to-hire and direct hire employees.

Supply You the Correct Seasonal Staffing Strategy Options

Maybe you need just a few associates—or maybe you need dozens. For a few days or even weeks.  Our blended workforce solutions include a wide range of staffing strategies because one size definitely does not fit all.

We look forward to continuing to partner with you in this holiday season, in 2022 and beyond.Merry Staffing Christmas presents a heavy hiring load

Best wishes to you and your family!

Merry Staffing Christmas and Happy New Year.

5 Enhanced Productivity Tools – Not What You Think

Here are 5 enhanced productivity tools that you and your team can employ to be on top of your productivity game.  Without these or other enhanced productivity tools,  your company and individual performance will bog down.

Enhanced Productivity Tools

enhanced productivity tools

1. Having A Game Plan

The basic principle of enhanced productivity tools is having a game plan. Workers accomplish this is by having effective time-management. If you do not have a game-plan for getting it done, you won’t be satisfied with the results. While procrastination and wasting time impede productivity, lack of effective time-management can be as destructive.

If you have a good game plan, you will increase your productivity. First, you need to know exactly what must achieve. Second, even if you do not have a specific deadline, you must also decide when it must be done. The third step is putting yourself to the task of doing it.

You want to accomplish your goals, whether they are short-term or long-term. You also want to be proud of and satisfied with the results. When you are not content to simply “go with the flow.”   And instead, if each workday you take your game-plan seriously every step of the way, you are nearly guaranteed of success, less stress, and satisfaction.  That’s the objective of enhanced productivity tools.

Enhanced Productivity Tools Start with Effective Game Plan:

Here are the 3 components of an effective game plan.

  • Identify What You Must Accomplish

First, you need to know exactly what needs to be done. For instance, if you have been assigned to prepare for a presentation as well as a meeting that will be held within the week. You have to be clear of the tasks at hand.

  • Decide When You Must Accomplish it (Timeline)

Secondly, even if you do not have a specific deadline, you must set a timeframe for the task to be completed. When you have organized your workload, you are less likely to procrastinate, and this will help you in prioritizing your tasks as well as managing your time.

  • Do It!

The third step is putting yourself to the task of doing it. There’s no use of all the planning and organizing if you do not take immediate action in completing the tasks.

2. What Should You Do First?

Another of enhanced productivity revolves around prioritizing.  If you think about back when you were in school, you may remember teachers telling you that the best way to approach homework and other projects was to do the hardest task first. They may have also advised you to tackle the homework subject you disliked the most first, before moving on. This same approach can greatly enhance your productivity today.

Always start with a difficult task. When you begin your day, regardless at work or if you have countless assignments to be submitted before exams, try and put this approach to action.

Instead of beginning with a task you enjoy, or one which comes easily to you, start with one you dislike, or one which you feel will be quite difficult. At the end of the day, you may be pleasantly surprised with how much you have accomplished. You will also feel that the day has gone much smoother.

The explanation for this is because usually at the start of your day, you have more energy as compared to the end of the day. When you devote this energy to the hardest or most disliked tasks, you will not feel as drained or frustrated in doing them.

Second, if you begin with the easier tasks at hand first, you will be looking at your difficult upcoming tasks with negativity. This will no doubt cause your motivation to decline, and you will dread the rest of your day.

This approach will increase your productivity. When you do not look at your workday as a long, uphill battle, you will get more accomplished. Getting the tasks you dislike out of the way first, early in the day, will generate better results with all of your tasks. Not only will you get more done, but you will also be much more satisfied with the outcome of each and every task.

3. Increasing Motivation
“Be miserable or motivate yourself. Whatever you need to do, it’s always your choice”

We all observe unmotivated workers.  Some use that as an excuse for not getting things done. In most cases, this is a polite way of saying that they are lazy. In the real world, where productivity and success are essential, motivation is a key element. If it does not come naturally to you, you need to examine ways to increase your own motivation and put it into action every day. The more motivated you are, the more things you are able to accomplish.

One of the most practical steps you can adopt to get your motivation up and running is to enjoy and appreciate your accomplishments. Applaud yourself for completing every single task, regardless big or small. Give  yourself the deserved credit as well as a figurative pat on the back.  That will no doubt increase your motivation.

When you do this, it will also help to increase your stamina. Rather than feeling overwhelmed by one main goal on the horizon, which can leave you tired and stressed, it can make you feel more energetic and better prepared for the next task.

It is easy for a person to lose his sense of motivation when he feels that he is not accomplishing anything. This can result in him not feeling very good about what he does, and even doing less. Fortunately, it is not difficult to reverse this pattern and be back on track. When you get into the habit of feeling glad about every task you complete, and have pride in each and every accomplishment, it will increase your motivation to do even more, and to do better each time.

Since motivation and energy are connected, you will also see that you have much more energy for all of the tasks in front of you. It doesn’t matter how large your ultimate goal is, or how much time and work you must expend to accomplish it.  You will be pleasantly surprised at how much more smoothly you progress with sufficient motivation. As both your motivation and your energy increase, you will achieve more and more. You will see how great productivity can be each day.

4. Setbacks Are Stepping Stones

Here’s another surprise among enhanced productivity tools.  You would not ordinarily consider this as one of the enhanced productivity tools.

Many people take setbacks negatively, and often times your perception towards setbacks is the biggest obstacle and hindrance of productivity. Sometimes you focus on how setbacks only bring you down.  That does not serve as a forward-moving stepping-stone.  You could end up not doing anything at all.

Setbacks occur in all areas of life. Regardless of what type of job you have, you probably experience them either occasionally or on a regular basis. Setbacks can occur from making mistakes.  Sometimes you don’t prepare for your assignment.   Occasionally you experience faultless unexpected problems. The way you experience and view a setback determines how you let it affect you and your productivity.

However a setback occurs, there is one outlook which can prevent it from becoming a roadblock, and actually increase your productivity. Whether the setback was due to an error on your part, or whether it was no one’s fault, refusing to see it as a failure is the first step in getting you back on track.

Resilience one of Enhanced Productivity Tools
      Resilience bolstered by enhanced productivity tools

Another way of viewing setbacks is by perceiving them as an opportunity for you to do better next time. If you have made a mistake on your part, own up to it, correct the mistake and move on. There’s no use of dwelling in the past as these can have repercussions.

You may beat yourself up about the mistake, or even obsess about it. These behaviors are never useful. Not only will you  fail to achieve things, you will also feel bad about yourself. At its worst, you feel incompetent. You won’t accomplish tasks this way.

Viewing each setback as a learning experience is the way to approach work. Beating yourself up too much won’t get you anywhere. You should always remind yourself that you are capable of doing better, and capable of doing more. What you need to do is to correct the mistake, move on and make this pattern second nature to you. By doing this, setbacks will not bring you down and hinder your productivity.

5. Taking Care of Yourself

If there’s one thing we usually neglect to do, is taking care of our own physical wellbeing. If you are like most people, you have probably experienced working all night to get something done. You may have gone without sleep, skipped meals, and other important factors in self-care, for the purpose of finishing a task or meeting a deadline. While it is sometimes necessary to do this, neglecting self-care on a regular or frequent basis will backfire. Your health may suffer while you are not accomplishing nearly as much as you had hoped.

Many of us disregard the fact that taking care of our health will also keep us productive. The person who goes without sleep on a regular basis, or relies on junk food instead of eating nutritious meals, will not be physically or mentally up to par. While you may believe that you are giving one hundred percent to your job, these unhealthy habits result in having less to give.

On the other hand, if you take care of yourself; getting sufficient sleep, keeping to a balanced diet, you will in turn contribute more to your work. When you are in top-notch condition, you will focus better, be more alert, and not become fatigued as easily. You will do better, and you will do more.

Enhanced Productivity Affects Lifestyle

It is time to examine your lifestyle. Are you constantly depending on coffee or artificial energy boosters to keep you going? How about snacking on junk food? Are you getting enough sleep or are you constantly burning the midnight oil in order to complete your tasks? Try and reflect on these questions and if you find yourself leading an unhealthy lifestyle, it is high time for you to improve on it and observe how this has effected your day to day productivity.

Although nearly everyone is occasionally in the position of skipping a meal or working late into the night, if these have become habits for you it is not likely that they are helping you to become more productive. In fact, they are probably slowing you down.

Even if you have a fast-paced job with many responsibilities and deadlines, neglecting proper self-care is counterproductive. When you begin developing the habit of getting enough sleep and a proper diet, you will be doing more than taking care of yourself. You will get more done, and be more satisfied with the results. Always remember that overworking can backfire!

How Time-Blocking Drives High Performance and Productivity

This article takes you through how time-blocking drives high performance and productivity.  Time-Blocking is one of the most effective time-management techniques used by peak performers such as Elon Musk, Cal Newport, and Bill Gates.  On the other hand, if time isn’t planned well enough, it tends to be wasted or spent ineffectively.Time-blocking requires switching tasks at set intervals to drive higher performance

Stay Motivated – Time-Blocking Drives High Performance and Productivity

What happens when we push our brain at work to keep thinking, focusing and creating hour after hour? It shuts down or goes on strike. Your brain says “I’m outa here, buddy.”  This is especially true when we keep requiring it to focus on the same task for hours at a time every workday.  Studying Neuroscience now reveals to us the benefits of changing tasks regularly.  Taking consistent breaks and time-blocking our time keeps our brain more engaged.  We are more motivated when we are working so that we actually get more done in less time.  That’s how time-blocking drives high performance and productivity.

Time-blocking drives high performance and productivity

Productive Powerhouse

So, let’s look closer at how time-blocking drives high performance and productivity.

This is not a new concept. But it’s one we don’t use often enough to maintain our enthusiasm and focus.  Nor do we recognize that time-blocking boosts our mental and emotional health. Blocking time is a tool where you schedule your work hours in a way that sets up a dedicated time to a particular task. And then, when that time is up, you switch to a new task.

But you may ask, how time-blocking drives high performance and productivity?

  • Keeps your brain from getting bored (aka, low motivation)
  • Mentally prepares you for the tasks ahead
  • Lowers stress because you see work getting done
  • You ensures no multitasking occurs
  • Improves self-confidence in your ability to succeed
Time-blocking for performance and productivity
Time-Blocking – Tips to Start Using it Today

So, how should you go about blocking your time? Usually, it’s recommended to work in 2-3 hour work chunks at a time, while allowing a short 5-10 minute break every 30-45 minutes.

  1. Decide how you will block your time. There are many ways to do this, including various apps and email calendars. Google Calendar is a great way to get started because it’s easy to use and readily available.
  2. Choose the date and time for your task. Remember to keep it to 2-3 hours, if possible
  3. Decide where you will complete the task.
  4. Include any details you need to remember before performing the task in the memo area. This will make it faster to get started when you get to that time block. No searching for the sticky note you wrote the directions on.
  5. Set reminders so you know when it’s time to switch tasks. You can get a reminder via email, pop-up or app notifications.
Time-Blocking – Take Charge of Your Workday

Using time blocks you keep your motivation high for all the reasons stated above.  Also because  you use several of your skill sets each day. It breaks up the monotony of doing the same task all day long for the entire workday.

Manage Your Energy for High Productivity in 4 Areas

Manage your energy for high productivity

To effectively manage your energy for high productivity, shift your emphasis to your own needs and investing more in yourself.  So you stay motivated and able to perform at a higher level for your employer. You need to recognize energy-depleting behaviors. Then take active steps to change them or delete them completely.

Energy is very important when you’re aiming for high productivity. Look to successful people and ask how they became that way.  Invariably, they will always say energy as one of their main drives to success. Defined in physics as the capacity to work, energy comes from four main sources in you: your body, emotions, mind, and spirit.

1. Physical Energy for High Productivity

It is no news that improper nutrition, exercise, sleep, and rest affect your energy levels, emotion management and focus. Nonetheless, you may be guilty of ignoring ways to practice healthy behaviors, given all the other demands in your life.

You may be doing things such as skipping breakfast, failing to express appreciation to others, struggling to focus on one thing at a time, or spending too little time on activities that give them a sense of purpose. While it is not surprising that these behaviors are counterproductive, having them all listed in one place can become uncomfortable, sobering, and galvanizing. This may sound harsh, but is actually a necessary first step to restoring your body energy.

The next step is to identify rituals for building and renewing physical energy.

Example of Physical Energy Supporting Productivity

I read about a vice president at Wachovia who was significantly overweight.  He ate poorly, lacked a regular exercise routine, worked long hours, and typically slept no more than five or six hours a night.

But, then he began exercising with cardio and strength training. Another practice he also started was to go to bed at a regular time and sleeps longer. Finally the VP changed his meals from two big ones a day to small meals every three hours. The aim was to stabilize glucose levels over the course of the day, avoiding peaks and valleys.

And the result?

The positive result was this vice president lost 50 pounds and his energy levels soared.

Another Physical Energy Practice Supporting High Productivity

Another way to maintain energy is taking brief, regular breaks at specific intervals throughout the workday. We have “Ultradian rhythms” which refers to 90- to 120-minute cycles during which our bodies swing through high and low energy states. At the end of each cycle, the body displays a need of recovery like restlessness, yawning, hunger, and being unfocused. Usually this gets ignored and in turn burns down your energy reservoir faster.

If done properly, intermittent breaks can increase and sustain performance. It is possible to recover well in a short time if it involves a ritual that allows you to separate briefly from work and let your mind rest. You can talk to a colleague about something other than work, listen to music, or walk up and down stairs.

2. Emotional Energy for High Productivity

When you can take more control of your emotions, you can significantly improve the quality of your energy. To do this, you must become aware of how you feel at various points of time and its effect on your effectiveness.

People tend to perform best when they’re feeling positive energy, and won’t perform well when they feel the opposite. Unfortunately, people tend to slip into negative emotions and trigger their fight-or-flight mechanism.  Especially when they experience relentless demands and unexpected challenges. The signs may be irritability impatience, anxiety and insecurity. These are big culprits in draining your energy.

One ritual for erasing negative emotions is “buying time.” You can take deep abdominal breaths and exhale slowly for 10 seconds to relax and recover, and defuse your fight-or-flight response.

Expressing appreciation to others is a practice which is as beneficial to both the giver as well as the receiver. It can take the form of a handwritten note, an e-mail, a call, or a conversation. The more detailed and specific the appreciation given, the higher the impact. To achieve higher success at doing this, like any other rituals, set aside some time to do it.

Emotional Energy Practices for High Productivity

Finally, you can change the stories you tell yourself about the events in your life. You may often observe the reverse.  People cast themselves in the victim role rather than being thankful of what they have.

This is powerful because you are more aware of the difference between the facts and the way you interpret them. This may seem obvious but you can actually discover that you have a choice about how to view something and recognize how powerfully your story influences your emotions.

To change a perception to a story you want to tell, view it through any of three alternatives, represented by lenses. With the reverse lens, ask yourself what the others involved will say and are they actually true. Use the long lens, look at how it impacts you in the future. Viewing through the wide lens, ask yourself how can you improve and learn from this.

3. Mental Energy for High Productivity

Multitasking, while sounding and looking cool, actually undermines productivity. This is because a temporary shift in attention from one task to another increases the amount of time to finish a task by as much as 25%.You are likelier to be more efficient to fully focus for 90 to 120 minutes, take a true break, and then fully focus on the next activity. This focus and break cycle is called “Ultradian Sprints.”

Energy for high productivity ultradian sprint

Once you can see how much you struggle to concentrate, you can combat this by creating rituals to reduce the interruptions that bother you. Start out with an exercise that makes you face the impact of your daily distractions.

Example of Mental Energy for High Productivity

A real-life example is from another vice president at Wachovia, who designed 2 rituals to increase focus. The first one is to leave his desk and go into a conference room whenever he has a task that requires concentration to stop distractions from phone calls.

The result is he finishes reports in a third of the time. The second is by not picking up any phone calls in meetings with the people who report to him. This is because it stretched the time of the meetings and cost his full attention. He now only answers the voice-mail messages in his downtime.

Here’s another method:  Instead of replying your emails as soon as they come in, set time to answer them at specific times of the day. This actually can allow you to clear your inbox faster if you fully focus on your emails for 45 minutes at a time.

Another way to mobilize mental energy is to focus systematically on activities that impact you the most in the long term. Identify the most important challenge for the next day and make it their very first priority when you arrive at work in the morning.

What is most important is energy for high productivity

4. Take Advantage of Your Belief System Energy for High Productivity

Your vitality or inner force is at its highest when your work and activities are consistent with what you value and have a sense of meaning and purpose. If the work you’re doing really matters to you, you will have more energy, focus, and perseverance.

However, the demands and pace of business don’t leave much space for these issues,  And many workers don’t even know that meaning and purpose are potential sources of energy. When you experience the value of the rituals you establish, you can start to see that being attentive to your own needs intensely influences their effectiveness and satisfaction at work.

Give yourself the opportunity to ask questions about what really mattered to you. You will find that these will be both illuminating and energizing. This can be highly important and thoughtful because it will really make you aware of what you want to be really remembered for.

To access the energy of the human spirit clarify priorities and establish rituals in three categories:

  1. Doing what you do best and enjoy most at work;
  2. Consciously allocating time and energy to the areas of your life, like work, family, health, service to others that you deem most important;
  3. And living your core values in your daily behaviors.
Wrap-Up Energy for High Productivity and Performance

Remember, managing your time is not nearly as critical as overseeing the ways you invest your energy for high productivity and personal renewal.

Further Reading for Energy for High Productivity:   The Power of Full Engagement: Managing Energy, Not Time, Is the Key to High Performance and Personal Renewal.

5 Tips to Supercharge your Productivity

Supercharge your Productivity

To supercharge your productivity is a major goal for many employers since more can get done if you are in a high-productivity environment. While this concept may seem simple, to fully understand what it means to supercharge productivity, the definition cannot be taken literally. You actually must have a strong grasp of this concept and fully use it to your company’s advantage.

Supercharge your productivity

To put it in simple terms: supercharged productivity means that you are putting out products more quickly or completing tasks at higher speed than before. Theoretically, it made sense – the more products your firm produces or services your employees complete, the more positive profits are generated, making supercharged productivity a priority for many businesses.

There are some things, however, that studies say cause your work productivity to be lower, such as unfavorable environment, distractions and plain old procrastination.

You cannot always control your environment, but the good news is you can control what you, yourself get done. Plus, you can learn from others to be even more productive. There are probably more direct ways to help your productivity increase such as a conducive environment or closing the Facebook tab on your browser, But these are small hacks that actually only do so much. There are more meaningful ways to be your best. And you can learn these skills by taking some cues from the world’s most successful people.

1. Have Big Goals in Mind

First, you can set big goals and then act to fully accomplish them. Facebook founder Mark Zuckerberg is a master at this, making room each year for a new challenge, which he says allows him to “learn new things and grow outside my work at Facebook.” And it pays! He’s now fluent in Mandarin and is meeting new people all the time.

Looking at it backwards can help too, link Amazon’s Jeff Bezos does. He makes room for big goals by starting with the customer’s needs and working backward to build skills to get that work done faster. As Bezos said it, “We learn whatever skills we need to service the customer. We build whatever technology we need to service the customer.”

2. Give Each Day A Theme

Try copying CEO Jack Dorsey for this. When splitting his time between Square and Twitter, he stays productive by giving each day a theme.  Mondays for management, Tuesdays for product, etc. As he explains, “There is interruption all the time, but I can quickly deal with an interruption and then know that it’s Tuesday, I have product meetings, and I need to focus on product stuff.”

Another tip you can use is the “no-meeting Wednesdays” Facebook co-founder Dustin Moskovitz believes that this gives him and his team a good amount of time each week for “focused, heads-down work.”

3. Set Limits

Set limits to supercharge your productivity

You can only spend so much time focusing on something. After that, it’s time to move on to the next important thing. For example, former Nissan CEO Carlos Ghosn sets only allocates 1 and a half hours to on single-purpose, non-operational meetings, with half the time for presentation and the other half for discussions.

To supercharge your productivity another thing you can limit is the length of your emails. The Facebook COO Sheryl Sandberg says she responds to every single work email, but she saves time by keeping the responses short. “I would rather give a short, quick, incomplete answer than wait and do it better,” she says.

4. Deep Work Zone

Focus, focus, focus. This is perhaps most important secret to supercharge your productivity. Bill Gates would set time for Deep Work, where he would allocate time each week to do his most challenging work without any distractions — no stopping, not even for sleep. Cal Newport, author of the book “Deep Work” said, “Deep work is important … not because distraction is evil, but because it enabled Bill Gates to start a billion-dollar industry in less than a semester.”

Supercharge your productivity

5. Streamline Decisions

Jeff Bezos makes a lot of decisions every day. Since this can be time-consuming, he’s developed a four-step process for navigating his business more quickly. First, One-size-fits-all decisions are a no-no. “Many decisions are reversible, two-way doors,” he writes in his letter to shareholders. “Those decisions can use a light-weight process.  ”Second, make the decision when you are at 70% of your intended information. “If you wait for 90%…you’re probably being slow,” he writes.

Third: disagree and commit. “This phrase will save a lot of time,” he writes. “If you have conviction on a particular direction even though there’s no consensus, it’s helpful to say, ‘Look, I know we disagree on this but will you gamble with me on it? Disagree and commit?’ By the time you’re at this point, no one can know the answer for sure, and you’ll probably get a quick yes.”

And fourth, address the real misalignments early and focus on them immediately. “Sometimes teams have different objectives and fundamentally different views,” he writes. “They are not aligned. No amount of discussion, no number of meetings will resolve that deep misalignment. Without escalation, the default dispute resolution mechanism for this scenario is exhaustion.”

Supercharge your productivity

Maintain Your Energy the Whole Workday – 4 Easy Ways

How can you best maintain your energy the whole workday?

You started the day ready to take on the world. From the moment you got out of bed, you’ve been thinking about all the things you’re going to accomplish on the job today. You can’t wait to get started!

Then it all falls apart. And you can’t maintain your energy the whole workday.  Something sapped your reserve of energy and your motivation to perform.

By the end of the workday, you’re grumpy and out of sorts. The day somehow derailed, and here you are, feeling like you didn’t accomplish half the things you wanted to today.

What happened?

Well, sometimes events outside work really do get in the way. The car won’t start, or the dog gets out, and you spend half the morning chasing him around the neighborhood. Unexpected events occur and get in the way. More often than not, though, you likely did what most people do: you crashed and burned. Somewhere…you just ran out of energy.

So, how do you get your energy level back?  What to do to maintain your  energy the whole workday – even on the toughest of days?

Under stress at work can't maintain your energy the whole workday

4 Easy Ways to Maintain Your Energy the Whole Workday
1. Check-in With Yourself

First of all, you need to be paying attention to your body and mind a little bit more. However, if you can catch yourself just when your energy begins to falter, you might be able to stave off a massive crash later on. Frequently when we’re dragging, it’s because we need something small, like a drink of water, a little activity, or even a small snack. These are quick and easy fixes that only take a minute. Ignore them, though, and you’re liable to lose hours out of your workday before you know it.

2. Engage in Several Daily Routines

Because we’re scrambling to sort out our workday or find the things we need, we tend to burn out energy . But, if you used a morning routine, for example, you’ll have everything near at hand right when you need it. Getting out of the door would then only takes half the energy you normally expend.  That alone will give you reserves for where you need it most. Ask yourself what parts of your day you can streamline by creating a routine and make sure to follow through with those routines as often as possible.

3. Become More Intentional to Maintain Your Energy the Whole Workday

On the other hand, too often, our workday becomes filled with little nonsense tasks which take up energy and time. Really, what is it you need to do to maintain your energy the whole workday? What actions will leave the biggest impact on the day? Put your energy where it counts most.  Be more intentional in what you’re doing. Remember, you don’t have to be the one to do everything. Delegate the non-essential tasks to keep yourself focused on what matters.

4. Get to Bed!

While a bedtime routine is a great start, pay more attention to your sleep. Create a sleep environment that is free from noise and distraction. Make sure your room is at an optimal temperature. And yes, if need be, invest in a better mattress or new pillows.  You will maintain your energy the whole workday by getting a good night’s sleep.

Maintain your energy the whole workday

Wrapping Up

To boost your energy starting today doesn’t have to take a lot of time or even forced attention. Use this list and you’ll find that your energy will improve dramatically in just a short time.  All without having to resort to great big crazy changes in your life. How easy is that?

Effectiveness and Efficiency to Maximize Productivity

How to Use Effectiveness and Efficiency to Maximize Productivity

Effectiveness and Efficiency aiming for maximum productivity

Both terms are adjectives used to describe how work is done. We will describe below how to incorporate effectiveness and efficiency to maximize productivity at work.

It is relatively easy to mistake one for the other, or use them interchangeably (a lot of people do!). However, these terms are anything but similar – in fact, they each carry completely different meanings.

Effectiveness

Effectiveness is all about doing the right things; it is result oriented. Effectiveness is correctly applied when a worker or company’s objectives are in line with their main goals, and indirectly their purpose.

You find ways to improve outcomes when you are effective. For example, if your goal is to increase awareness and sales of a particular product to reach a particular target, you should engage in tasks or activities that will help move you closer to your goals (eg. marketing and ads, in this scenario) , and not waste time on irrelevant tasks that do not serve your goals. This makes you effective.

Efficiency

Efficiency, however, is more about doing things right; this aspect is task oriented. It is using better ways to get something done well in the shortest amount of time possible. Here you utilize the least amount of resources and/or costs. An example of efficiency would be using a computerized system. You would get things done accurately in a shorter span of time.  You would replace reliance on manual methods to do the same thing.  Because manual methods are susceptible to human error and requires more time.

Either one can exist without the other; one can be effective but not efficient, and vice versa. It is entirely possible for one to be effective in achieving their goals, while being inefficient in the way they do it. It is also entirely possible to be none of both at all.

Effectiveness and Efficiency to Maximize Productivity

In fact, there are four possibilities:

  1. Effective and Efficient
  2. Effective and Inefficient
  3. Ineffective and Efficient
  4. Ineffective and Inefficient

You should note however that true, optimal productivity is a combination of both efficiency and effectiveness (Number 1) – the Holy Grail for every individual worker or organization.

It is not possible for an organization or person to reach peak productivity levels, if they are lacking in either efficiency or effectiveness (Number 2, 3 and 4). If anything, they’re setting themselves up for either mediocrity or inevitable failure.

Effectiveness > Efficiency

Effectiveness

In terms of order of importance, prioritize effectiveness over efficiency in all your considerations about productivity.

This however does not mean that you should disregard the importance of efficiency altogether – again, as mentioned earlier, productivity is a balanced combination of both.

Effectiveness involves the big picture. Putting effectiveness first just means that you should first and foremost focus on doing the right things in order to improve your chances of getting a good outcome.

Once you get yourself on track and laid out the basics, you can then look into how you can improve the way you do things. The logic here is to concentrate on being efficient at the tasks which are significant and are effective in contributing to your goals. There’s no point in particularly efficient when the tasks you carry out do not contribute to your purpose and goals.

To sum things up : efficiency is a modifier for effectiveness, not a substitute.

Efficiency is meaningless on its own.

The problem with most people is that they tend to gravitate towards efficiency, rather than effectiveness. It is perfectly understandable – being efficient is a whole lot easier than being effective. Being efficient involves improvements on a smaller, more manageable scale; effectiveness however requires a whole lot of brainstorming about one’s goals, values and different approaches, on a larger scale. And that is intimidating.

Not only that, people who put efficiency before effectiveness have this tendency of looking for better and perfect ways of doing things, and head nowhere instead – which ironically, leads to ineffectiveness.

Increasing Effectiveness

Effectiveness vs efficiency to maximize productivity

So how does one increase their effectiveness?

Put some time aside to evaluate these few things:

Clarify the What– focusing on the results you want to achieve and defining the picture of success.

Clarify and pursue key strategies that will give you the highest possibility for success.

Now that you’ve established your plan of action, you can focus on how to increase your efficiency. This would mean concentrating on the How’s – implementation of your strategies in the most efficient way possible, and improving how you do things as you go along.

Moving Forward

In the coming articles, we will look into further detail on effectiveness and efficiency to maximize productivity. Also we will offer many other helpful tips that will elevate your productivity to optimum levels.

Boosting Productivity and Avoiding Multitasking

Boosting Productivity and Time Management

Ask any successful business or entrepreneur or supervisor out there, and I’m sure they will tell you boosting productivity to higher levels is a crucial aspect in ensuring revenue company growth and achieving individual success.

In fact, many individuals and corporations willingly invest large sums of money and effort for boosting productivity. Higher levels of productivity in employees (whether as part of an organization or alone) helps to bring them closer to their success targets within a shorter time period, and prevents needless wastage of time, money and effort.

Boosting productivity to improve revenue and company success

The dictionary defines productivity as “the quality, state, or fact of being able to generate, create, enhance, or bring forth goods and services”. To explain it simply on a more individual level – it is just how much one worker can get done in a set period of time.

And when productivity is mentioned, time management is usually also brought up; they go hand in hand. Both are strongly correlated – higher levels of productivity is usually the result of better time management.

All That You Know About Time Management Is Wrong

Yup, you got that right.

Your understanding of time management is very likely…

Wrong!

All you know about employee productivity is wrong

Time management is in fact, a misnomer. Time cannot be managed or influenced; it is something that is pretty much out of our control. All of us, despite our social or financial background, are allocated 24 hours in a day, no more or less. Once gone, there’s no way we can get it back.

Our day-to-day responsibilities – be they family or work, take up a large portion of our time. Not only that, time is fleeting and so easily stolen without recognizing it. Unexpected things pop up all the time. Priorities change. Things can go terribly wrong. Individuals get sick, or tired reducing their productivity.

You can only do so much – you’re just a single worker in likely a team project, after all.

However, you can, control YOU. And your CHOICES. Time management is more correctly, all about self-discipline and task management. It’s the management of expectations as well as interruptions. It is the ability to manage your actions, habits and priorities based on the time you are given. It is understanding what matters most, making a choice to make room for that in your workday, and getting rid of the unnecessary, unimportant stuff that’s hogging up your valuable time.

Also, time management is not a one system fits all method. There is no perfect method. Different individuals have different styles – we’re all wired differently in terms of personality type, identity and individual life circumstances. Some may find that a to-do list works for them; others may find to-do lists hard to follow and demotivating. It’s all about finding your groove – different strokes for different folks.

Multitasking for Boosting Productivity?

Multitasking because you want to manage time better?

Bad idea.

Contrary to popular belief, faster and more is NOT always better. Multitasking is one way to destroy your productivity levels rather than boosting productivity.

avoiding multitasking to boost productivity

Sure… you seem to get more done this way.

However, you are probably more likely to make mistakes – which will result in your having to repeat assignments. Stick to focusing on one task at a time, and taking sufficient breaks whenever possible – you’ll stand to accomplish more this way. Now, we’ve mentioned that juggling multiple tasks at one time is counterproductive. However, striving to complete each task no matter how long it takes is also not a wise idea when it comes to time management – another common misconception regarding time management. Restrict your time spent on a task, and schedule accordingly.

As you can see, a lot of what we know regarding time management is, in fact, myths. Many of us have skewed perceptions or misinformation when it comes to time management. These myths, over time, through the workers around us or the media we consume, become deeply ingrained within our mindsets.  We eventually regard them as facts and hold on to them.  As a result, we prevent ourselves from truly and fully boosting productivity in any aspect of our work and careers.