What Is the Pomodoro Technique for Enhanced Productivity?

If you’ve recently tried the short-burst productivity technique, you’ve likely come across something called the Pomodoro Technique. But if you’re unfamiliar with the technique, it can be difficult to use it without first gathering more information.

What Is the Pomodoro Technique?

First off, what is the Pomodoro Technique for enhanced productivity? Well, it is a type of short-burst productivity method which many experts swear has changed their lives. Those who use it tend to experience increased time management skills and productivity—all while having more free time to engage in the activities they choose than they did before.

Technique to boost productivity

How To
  • The Pomodoro Technique first selects the task you wish to focus on, then you seta timer for twenty-five minutes.
  • Work while the timer is ticking, then when it goes off, take a quick two- or three-minute break before setting the timer for another twenty-five minutes.
  • Repeat this three times until you’ve worked for 100 minutes, then take a longer break and start at the beginning if the task is not yet complete.
  • Make sure you don’t give in to any distractions during the twenty-five-minute periods.
Where Did It Come From?

Francesco Cirillo invented this technique in Italy in the late 1980s. He was having difficulty completing his tasks and decided to set a timer for 10 minutes and then take a break.

He was so surprised by how much he could accomplish.   So he kept on using the technique. In his original trials, the timer he used was a kitchen timer shaped like a tomato, hence the name ‘Pomodoro Technique.’

Why Does it Work?

The Pomodoro Technique is successful for several reasons. Mostly, it works because it keeps the human mind functioning within its range of focus. Humans weren’t meant to focus on a task for hours on end without breaks, so the technique helps the mind work more efficiently in the state it was meant to work in. The average adult attention span is only about twenty or thirty minutes, which is why Cirillo chose twenty-five minutes for his technique.

Not only that, but the technique also functions, in the same way, breaking a big goal into smaller goals does. It makes the work more attainable and keeps you motivated through the entire process as you conquer each achievement.

Summary

Overall, the Pomodoro Technique is a very specific short-bust productivity method.  You will remain on task effectively with its proven results.   Working, you will learn to split your work into shorter twenty-five-minute bursts.  That can help boost your performance with this simple method.

Ask a Flexpert..What Are 3 Drawbacks Working in Short Bursts

So, what are drawbacks to working in short bursts? Are there any?  Conquering your work by dividing it and completing it in short bursts has long been the favored work method of experts and workers across the country. But, like anything in this environment, there are downsides, but not  as bad as you may think.

3 drawbacks of working in short bursts are:

Working in short bursts is more productive

1.It Doesn’t Work for Every Project

There are some projects or assignments which we can’t break into smaller parts. For example, if you have to transcribe a live lecture, taking a break every twenty-five minutes isn’t feasible, and if you tried, your notes would be inconsistent and incomplete.

Team projects can also be difficult to apply the short burst work method to, because sometimes it can take twenty-five minutes for everyone in the group to reign in their attention and bring the project where it needs to be. Having a timer interrupt this process could be detrimental and slow down the production process.

2. It Doesn’t Work for Everyone

Some people find that having a timer count down as they work makes them too anxious and edgy, and as a result, their work quality will suffer. And experiencing anxiety while you work is never a pleasant experience. If this is you, don’t force the method.

You can still work for short periods and take breaks without the rigid time clock imposed by using a timer. Part of the short burst method of working is to find a work method that helps you get stuff done. If this isn’t that method, that’s okay too.

3. Sometimes You Work Too Fast

The working in short bursts productivity method is praised for its results in the speed with which its users produce work. But sometimes, as someone is working quickly and up against a ticking clock, they may make careless mistakes that they would have caught if they were working at a slower pace.

If mistakes can be detrimental to your work, you can still try the short burst method of completing tasks; just make sure you go back and check your work more slowly later.

Drawing it  all Together

In general, the positives of working in short bursts far outweigh the drawbacks. And even if you find a situation or project the method can’t be employed on, this doesn’t mean you can’t successfully use the tactic to complete a different project later.

What Are The Benefits Of Short-Burst Productivity

Although it may sound strange, most human productivity experts recommend that workers employ short-burst productivity methods, as they have found numerous benefits of short-burst productivity when humans work in more intense, focused periods.

Benefits off Short-Burst Productivity

It Minimizes Distractions

At this point in time, when every employee has a personal cell phone and access to the internet, it’s extremely easy for them to get distracted from their work. This is because you never know when your phone rings if it’s something which can wait, and you have no specified time of when you should answer it, so there’s no reason not to answer it right then.

Dedicate yourself to working for 25 minutes in the short burst method.  You’re less likely to engage in most distractions because you’ll have a specified break in a few minutes in which to deal with these distractions.

It Keeps You Focused

When you work for long periods of time, it’s not uncommon for workers’ minds to wander.  This is just how the human mind is. Short productivity bursts stops this wandering in its tracks because focusing for 25 minutes is much easier than telling your mind to stay engaged for four or even eight hours.

And when you’re focused, you’ll produce more work than when you keep thinking about what you will do after work every five minutes.

Not only that but focusing for 25 minutes on work in front of you stops multitasking, which many people engage in even if they don’t notice.

It Challenges Your Brain

Another of the benefits of short-burst productivity is it challenges your brain.  One of the main tactics of this approach to work is to pit your mind against a timer.  Place the timer where you can observe it.  This allows you to see the remaining time countdown. Whether you realize it or not, this puts some pressure on your brain.  That helps your mind see the work as a challenge that it needs to complete before the time runs out.

This is a stark difference from sitting at your desk all day knowing you have a deadline.  But it’s hours or even days away, so you don’t worry about it. The timer gives you a sense of urgency, which in turn gives you a sense of motivation.

Wrapping Up – Benefits of Short-Burst Productivity

Overall, there are numerous benefits to short-burst productivity and changing your work style. They are fewer distractions, increased focus, and more of a challenge for your mind. So, give short-burst productivity a day and see what all you can accomplish in your performance.

What Is Short-Burst Productivity and its ROI

It can sometimes be difficult to stay on task and productive for extended periods. And this is why many experts recommend changing the style of your work to short-burst productivity with multiple dedicated mini tasks in short, defined times.

Short-Burst productivity improves workers' performance in a compressed time

Work Smarter Not Harder

Although you may think that if you work for an eight-hour day, you will accomplish things more quickly, according to consultant Francesco Cirillo, this is not true. This is because, during a long work period, numerous distractions constantly pull you away from your work,.  You find it difficult to ignore distractions such as emails and phone calls.

Also,  the pressure on your mind to perform over a long period can quickly transform into frustration. And this frustration leads to you accomplishing less than you think. This is why it is recommended to break your workday down into shorter chunks of time.

How It Works

Short-burst productivity focuses on remaining hyper-focused for a short, specified period. And during this time, you mustn’t acknowledge any distractions.

  1. First, make a list of everything you need to get done, then you set your timer. Cirillo recommends using a physical timer and setting it for 25 minutes to start.
  2. When the timer goes off, take a 3-5-minute break to address anything you may need to, then set the timer again and do another 25 minutes.
  3. Repeat this three times until you have worked for just over 100 minutes.
  4. Then take an extended twenty-minute break before starting the cycle over again.

You’ll likely be surprised when you look back over what you accomplished.

Why A Physical Timer?

You should use a physical timer, such as a kitchen timer, and not the ‘glance at the clock’ method because having something count down that you can physically see is part of the effect.

This helps you feel a sense of urgency in your work, even if the work you are completing isn’t urgent. And when the timer goes off, you will likely feel a sense of mild accomplishment of what you’ve completed.

In Summary

The concept of short-burst productivity may not sound like it is an efficient way to work, but experts who have worked with the human mind for years swear by it. So next time you have a large project to tackle, consider grabbing your kitchen timer and try breaking it down into easier pieces to handle.

 

Why Is Being Productive So Important?

Benefits of Being Productive

You’ve likely been told that being productive is important, but you may not know exactly why.  And the answer honestly isn’t that easy, as being productive can affect different parts of your life.

improve work productivity

 You Manage Your Time More Effectively

One thing that productivity does is it allows you to have more control over your life. This way you will have time to do all the activities which truly make you happy while still balancing work life. Not only that, but you won’t ever feel like you’re wasting your time either. And who knows, you might finally have time to try that one thing that has always been on your bucket list.

It Keeps Your Mind Active

As you grow older, according to scientists at Harvard Health, it’s just as important to keep your mind active as it is to keep your body healthy. This is because your mind starts to deteriorate if you don’t constantly keep working and learning new things.

And a deteriorating mind can lead to a group of other problems and diseases, which could lead to an early death. Therefore, focusing on being productive not only keeps your mind engaged but also keeps it active and functioning for years to come—all while you are accomplishing the things you aspire to achieve.

Your Quality Of Life Increases

In this world, everyone knows time is money. So, when you have more time, you’ll likely have more money as well. Just look at some of the most famous CEOs and their productivity levels, and all the fun they get to have.

Honestly, they live a pretty high-quality life no matter how you look at it. This doesn’t necessarily mean you’ll make more money by being productive, but it could mean you’ll finally have time to start that side business you always wanted to.

It’s The Key To Satisfaction

Money can’t buy happiness, but being productive can. The Anxiety and Depression Association for America has found numerous studies that conclude some people can achieve similar results with medication for their depression by increasing productivity only.

Of course, this doesn’t work for everyone, but productivity boosts your mood and motivates you, which will likely increase your outlook on life and emotional health.

FinalPoint

The point is, most people don’t prioritize productivity as they should. Productivity is truly the key to better time management, which has proven to keep your mind healthy and satisfied for years to come.

5 Tips to Help You Start Being More Productive

Being more productive and staying on task can be very difficult,.  This is especially so if you are in a situation where you work from home without a manager or coworkers looking over your shoulder. The road to productivity isn’t easy, but there are a few minor changes you can easily make to increase your productivity level. Become more productive

1. Make Daily Goals

When you wake up in the morning, write down everything you need to accomplish in the day. This will help bring it all to the front of your mind and make a visual representation of your tasks. You can also cross off tasks as you increase your motivation and sense of accomplishment, which will help you further stay on task.

2. Find The Time You Work Best

Not everyone is up and ready to go at the crack of dawn. If you are lucky enough to choose your work hours, try experimenting with a few different times. You may find you work better in the afternoon, or maybe after you’ve eaten dinner. Either way, find the time that works for you and aim to work during that period.

3.  Try Different Tactics

No one method of working more productive is successful for everyone. Try employing different tactics, like working in short bursts for twenty-five minutes then taking a break. Or maybe having music on in the background may help keep you on task. You never know what may increase your productivity until you try something new.

4. Perfect Your Workspace

Remove distractions from your workspace. If that’s your TV, then perhaps consider working in the kitchen. If your phone is a distraction, leave it in another room. Whatever you have to do, try to make your workspace somewhere where your body knows it is time to work and you aren’t constantly pulled away from your work by distractions.

5. Don’t Linger On Decisions

If your job relies heavily on decision making, don’t linger on these decisions. The longer you think about these decisions, the more likely you are to over complicate the problem for yourself and draw out the process even more. Experts recommend allowing yourself no more than sixty seconds to make a decision, as your first impulse is usually the right choice anyways.

In Sumary

Overall, remaining productive throughout the workday can be difficult, but if you employ these five tactics, you may find yourself able to accomplish more than you originally thought.

Ask the Flexpert…How to Boost Productivity in Difficult Times

Flexicrew is celebrating June as a month to boost productivity.  We will provide you a guide to increase your monthly productivity, to achieve greater performance, and great results.  Our blog contains proven steps and strategies for how to be a more productive worker (and person) by doing a series of activities daily in the time span of a month. With the help of this blog, we will focus you to reach multiple goals

throughout the month.  We will provide activities that will surely motivate you to become a more productive worker.Characiture of Flexpert

Make sure that you take note of your progress by keeping a journal on hand. Write in your journal after you have started or completed activities.  At the end of the month  you’ll see some positive changes. You see, if you focus on important activities, you won’t feel like being productive is overwhelming and that it cannot be done. This blog will help you realize that 30 days of productivity will really do wonders in your work and even in your life.

Habits and the Mind

We are shaped by our habits.  Useful and harmful ones fight each other for command of our minds. By discipline and willpower alone it’s possible to unlearn useless habits and change your behavior.

The key is persistence. Often you will need many months to see the results, so don’t surrender early.

By watching your mind regularly, you can start noticing recurrent patterns.  But the core idea is that you can adapt your workflow to these states instead of resisting them.

Procrastination itself can have different causes — maybe the task is too complex or too boring, fear of failure or simple laziness. Even a slight presence of these negative factors can make us go for instant rewards instead of doing something that will create a better future in the long term.

Avoiding work is similar — these are just the thoughts of what you don’t like about your tasks and what you would rather do. But you are not your thoughts, and they have no power over you until you feed them with attention. You can ignore them like a background noise by keeping your focus on your goals.

Preview of Boost Productivity Articles

Here is a preview of  what you’ll learn… Why work in short bursts;  Methods to Own Your Workspace; Goal Setting Tips;  Self Improvement Adjustments; Steps to Boost Productivity, and  more.

As we begin to enter the next phase, now is a great opportunity to implement good work habits to maximize their productivity and return to business with greater focus than ever.

4 Simple Tips to Enhance Workplace Communication

Regular interaction between employees can greatly improve the work culture and productivity in an organization. Communicating effectively at the workplace will greatly improve relationships between employees and help in completing important projects faster. Better communication greatly improves the performance of the employees at work, while making the team members trust each other.  And that trust interestingly lends itself to improved self-esteem.

workplace-communication 4

Research information indicates that organizations where employees communicate well with each other are likely to have a turnover rate for employees which is approximately half the average for the industry sector.

Periodically every person is likely to find that he is not able to communicate effectively with others due to various reasons. These can lead to misunderstanding with others and irritation.

Some methods for improving communication between team members are discussed below. These are some of the simplest techniques which the organization can incorporate in the daily routine of the employees and improve the relationships between team members and other employees, making them more responsive.

Improve Trust Levels

If the employee trusts the manager or other senior employees, he is more likely to contact the manager and inform him about any kind of problem which he faces at the initial stage if he can’t solve it himself. Hence to improve the trust levels, managers should develop a rapport with their employees first. For example, when a new employee joins the organization and is undergoing the orientation process, the supervisor could take the new employee for lunch with other team members. During the lunch, the employees should discuss their life, habits, approach to life instead of business. Though this may not take much effort, it is a very effective icebreaker, improving communication between team members significantly and quickly.

Offer Compliments in a Better Way

Though the manager can use the standard term “great job” to compliment the employee who has done the work assigned well, it is usually not very helpful. However, in some cases, the employee may get confused, since he will wonder which specific aspect of the job was done well, so that he could replicate it later. Instead, the manager should focus on the specific aspects of the task or work done by the employee, so that he knows his strength and specifically what got him the praise.

Give Feedback Which is Constructive

Most employees have received negative feedback from their supervisor delivered in a harsh tone, which destroys trust and communication permanently. So, while giving feedback it is important to review the specific action, and not pass comments on the character of the employee. The worker should be given the opportunity to share their views and help in a positive way.

Processes Should be Streamlined

If the organization is working on a very large project, with many stakeholders, there is likely to be communication letdown between the employees at some stage. This malfunction should be used to improve the process and prevent similar problems in future, removing any hurdles which the employees face. When the employees are informed about the process changes, the manager can also get feedback from the staff on the effectiveness of the processes, to make necessary charges in future if required.

On a Final Note

Effective communication within the workspace plays a crucial role in improvement of a business and success of any organization. When communicating, nonverbal communication must also be considered. How a supervisor or subordinate delivers a message has a lot of effect on the meaning of of that communication and the resulting action.

Improve Communication with a Staffing Agency’s Support

Flexicrew can help improve your work environment communication, reduce your anxiety and stress by assisting you with workforce planning and recruiting the quality talent that you need in this uncertain time.  Contact one of our workforce professionals Today!

5 Ways Workers Waste Time Every Day

Check out the most common five ways workers waste time every day. Do you find yourself doing any of them? You’ll also find some time management strategies. They can help you become more efficient and productive and be able to get the most out of your work day.

Let’s get started.

5 of the Biggest Timewasters of Your Day at work

wasted time

Even if you’re one of the more dedicated employees and a very organized person, you still waste time. Whether you work from home or in the workplace, we’re all guilty of getting distracted and losing focus. It may not be deliberate and you probably don’t even realize you’re doing it until it’s too late.

Here are five ways employees waste time every day. See if you can relate.

1. Social Media/Emails/Texts

It’s become a vital part of our lives. But the world won’t stop turning if you don’t look at your social media for 15 minutes.

Another big distraction is hearing that too familiar ‘ding’ that comes with a new email or text message. It prevents you from finishing the task at hand because you keep looking at your phone every five minutes.

Picture this scenario: you’re in the middle of work when your phone beeps. You reach for your phone to see your incoming message. So, you go from message to email to Facebook to Instagram. Then, when you’re done, you notice that 20 minutes have gone by.

Research shows that each time you get distracted, even for a couple of minutes, your brain needs more than 20 minutes to refocus. Imagine how much wasted time that amounts to at the end of the day!

The Fix: Avoid randomly checking social media, emails, or texts. Instead, set up a certain time during your day for doing just that. In the meantime, turn off any notifications or mute your phone.

2. Organizing and Preparing

You’re probably wondering: how is this a time-waster? But too often we fall down the rabbit hole of ‘organizing’ our day. Sometimes, we take too far that we actually run out of time to do any of the things on our list.

The Fix: Find an online planner and to-do-list. Then, pick one day out of the week where you plan out the whole seven days in advance. Schedule in work-related projects, meetings, and deadlines. You can also include a workout schedule and get-togethers with associates.

3. Multitasking

Multitasking: another thing that we do to trick ourselves into believing we’re being productive. Yet, the sad truth is, multitasking wastes a ton of time.

It’s counter-productive when your attention is divided among several tasks at once. In other words, it’s just another form of distraction.

The Fix: It’s simple. Just put all your attention and focus on one task at a time. When you’re done, move on to the next task, and so on.

4. Checking the News

In this day and age, it seems something is happening in the news every five minutes. So, it’s easy to use the news as an excuse for procrastination. After all, we all want to be in the loop when it comes to politics, sports, and local news.

The Fix: Force yourself to stay away from checking news updates every half hour. You can use sheer self-discipline, or you can use a site blocker.

One great example is the Stay Focused Chrome app. It helps you ‘hide’ certain websites for, say, 45 minutes. Then, tell the app you want to spend 20 minutes on the so-and-so website. After the 20 minutes are done, the app will block you again until your next break.

5. Doing Chores

The problem isn’t with the chores themselves; it’s when you do them.

You might be sitting at your desk, working away when you notice a dusty shelf or a cluttered work station. So, you do the responsible thing and start cleaning and decluttering.

You tell yourself that it’ll only take five minutes. Then, when you’re done straightening the entire room/office, the day is over! And you still haven’t finished what you’re initially working on.

The Fix: For chores, set up one or two days during the week when you do all the decluttering. This way, even if you see something in your work space that catches your attention, you can push back in your mind and wait until ‘chore day’ rolls around.

A Final Note

We all get the same amount of time each day: 86,2400 seconds, 1,440 minutes, or 24 hours. It’s up to you to figure out how you’re going to spend that time. Sadly, many of us spend our days doing things that don’t really add any value to our lives—or our employer’s for that matter.

The good news is you can train yourself to focus more and have fewer distractions. Make a conscious effort to add purpose and value to your work assignments and follow through. You’ll soon notice you’re getting more done during your day than ever before!