5 Ways Workers Waste Time Every Day

Check out the most common five ways workers waste time every day. Do you find yourself doing any of them? You’ll also find some time management strategies. They can help you become more efficient and productive and be able to get the most out of your work day.

Let’s get started.

5 of the Biggest Timewasters of Your Day at work

wasted time

Even if you’re one of the more dedicated employees and a very organized person, you still waste time. Whether you work from home or in the workplace, we’re all guilty of getting distracted and losing focus. It may not be deliberate and you probably don’t even realize you’re doing it until it’s too late.

Here are five ways employees waste time every day. See if you can relate.

1. Social Media/Emails/Texts

It’s become a vital part of our lives. But the world won’t stop turning if you don’t look at your social media for 15 minutes.

Another big distraction is hearing that too familiar ‘ding’ that comes with a new email or text message. It prevents you from finishing the task at hand because you keep looking at your phone every five minutes.

Picture this scenario: you’re in the middle of work when your phone beeps. You reach for your phone to see your incoming message. So, you go from message to email to Facebook to Instagram. Then, when you’re done, you notice that 20 minutes have gone by.

Research shows that each time you get distracted, even for a couple of minutes, your brain needs more than 20 minutes to refocus. Imagine how much wasted time that amounts to at the end of the day!

The Fix: Avoid randomly checking social media, emails, or texts. Instead, set up a certain time during your day for doing just that. In the meantime, turn off any notifications or mute your phone.

2. Organizing and Preparing

You’re probably wondering: how is this a time-waster? But too often we fall down the rabbit hole of ‘organizing’ our day. Sometimes, we take too far that we actually run out of time to do any of the things on our list.

The Fix: Find an online planner and to-do-list. Then, pick one day out of the week where you plan out the whole seven days in advance. Schedule in work-related projects, meetings, and deadlines. You can also include a workout schedule and get-togethers with associates.

3. Multitasking

Multitasking: another thing that we do to trick ourselves into believing we’re being productive. Yet, the sad truth is, multitasking wastes a ton of time.

It’s counter-productive when your attention is divided among several tasks at once. In other words, it’s just another form of distraction.

The Fix: It’s simple. Just put all your attention and focus on one task at a time. When you’re done, move on to the next task, and so on.

4. Checking the News

In this day and age, it seems something is happening in the news every five minutes. So, it’s easy to use the news as an excuse for procrastination. After all, we all want to be in the loop when it comes to politics, sports, and local news.

The Fix: Force yourself to stay away from checking news updates every half hour. You can use sheer self-discipline, or you can use a site blocker.

One great example is the Stay Focused Chrome app. It helps you ‘hide’ certain websites for, say, 45 minutes. Then, tell the app you want to spend 20 minutes on the so-and-so website. After the 20 minutes are done, the app will block you again until your next break.

5. Doing Chores

The problem isn’t with the chores themselves; it’s when you do them.

You might be sitting at your desk, working away when you notice a dusty shelf or a cluttered work station. So, you do the responsible thing and start cleaning and decluttering.

You tell yourself that it’ll only take five minutes. Then, when you’re done straightening the entire room/office, the day is over! And you still haven’t finished what you’re initially working on.

The Fix: For chores, set up one or two days during the week when you do all the decluttering. This way, even if you see something in your work space that catches your attention, you can push back in your mind and wait until ‘chore day’ rolls around.

A Final Note

We all get the same amount of time each day: 86,2400 seconds, 1,440 minutes, or 24 hours. It’s up to you to figure out how you’re going to spend that time. Sadly, many of us spend our days doing things that don’t really add any value to our lives—or our employer’s for that matter.

The good news is you can train yourself to focus more and have fewer distractions. Make a conscious effort to add purpose and value to your work assignments and follow through. You’ll soon notice you’re getting more done during your day than ever before!

10 Tips for Getting Better Organized at Work

Organization is a skill requiring time and effort to improve productivity on the job. As this year is still young, many workers are thinking of ways to raise their organizational skills.

Organize at work

Whether it’s investing in a new planner or homing in on new habits, organization is needed to master your employment position and improve your performance.

If you want to improve your organization skills and get a firm grasp on your job this year, study these 10 techniques to help you get your work life coordinated and develop positive habits.

 

1.Set a Goal

Goal setting is the first step to getting organized. By creating your own set of priorities, you’re eliminating what doesn’t serve you and welcoming positive energy.

The trick here is to start with small, attainable goals as opposed to one major one. This will help you eliminate feeling overwhelmed and allow you to celebrate small victories.

2. Hold Yourself Accountable

It’s easy to miss a Zoom call or slack off on your project when there are not any significant consequences to your actions. Instead of leaving your progress up to chance, hold yourself accountable to actually doing what you set out to do. This will help you to stick to your schedule and stay organized.

3. Reward Yourself

In order to meet your goals and stay motivated, you have to reward yourself. Celebrate even the smallest of victories and reward yourself with self-care “treats” when you meet your goals. This will keep you motivated about your business goals and excited to continue.

4. Set Alarms

One of the best ways to stay on top of your to-do list is to set alarms. Whether it is on your phone or setting traditional clocks, having that little reminder will help you stay on track. Set your schedule, deadlines and other important information so you can always stay in the know.

5. Invest In a Planner

Planners have become all the rage. People use them as scrapbooks, journals and more. Keep your life organized by investing in a good planner. This will give you a visual of what you need to accomplish. You can write out your feelings, create monthly vision boards and keep track of your events. Writing out your responsibilities will give you clarity that’s unmatched.

6. Declutter

Trying to stay organized in a cluttered space is counterproductive. In fact, it can bring about more stress than you initially intended. Start this Year off right by cleaning out all forms of clutter you may have.

Throw away old reports, delete very old emails and junk that’s simply holding you back. This will help you develop your mental strength and stay organized.

7. Create a Monthly Goal

Each month provides an opportunity for a new start. Take advantage of this gift by setting goals you can meet. If you noticed that you struggled with productivity last month, make that a priority this month. It even helps to create vision boards with your monthly goals illustrated on them. This will help you to stay on track in the coming months.

8. Practice Saying “No”

One of the biggest hurdles to sticking to your personal schedule is getting caught up in other tasks. For example, Wednesdays are your designated “research new information” days. However, your coworkers want to hold meetings on Wednesday. You haven’t been sticking to your schedule and it’s impacting your mental health.

What do you do? Well, start by learning how to put yourself first and say no. Distractions, whether positive or negative, can throw you off of your schedule. This can make you feel disorganized and anxious. Learn how to say no and not feel guilty about it.

9. Wake up Earlier

If you challenge yourself to wake up 15-30 minutes earlier each day, you’ll be amazed at how much you can accomplish. Doing this will give you the opportunity to get done everything you intended and start the day with a fresh mind.

10. Prepare For the Work Day The Night Before

We’ve all been there – rushing to get everything together while still trying to make appointments on time. The best way to alleviate those rushed feelings is to prepare for your next workday the night before. List your activities, lay your clothes out, pack your lunch (if you bring one) and get your items ready. This will make your morning routine seamless and enjoyable.

Getting organized is definitely a challenge, but a fulfilling one. Make your 2021 great by implementing these helpful tips into your daily routine. You’ll begin to feel more organized and prepared for everything.

Get Better Organized with a Staffing Agency’s Support

Flexicrew can help improve the organization of your work environment, reduce your anxiety and stress by assisting you with workforce planning and recruiting the quality talent that you need in this uncertain time.  Contact one of our workforce professionals Today!

4 Key Ways to Stop Procrastination at Work

We’re all guilty of doing it, more often than we’d like to admit. Procrastination may not be just about turning in your work project at the last minute. It may also be putting off important life decisions like whether or not you should ask your boss for that raise he promised last month, or whether you should change jobs, fire an unproductive worker, attend a seminar – it’s endless.

And if you don’t start learning how to stop putting things off, you’ll have to deal with procrastination your whole life which may have a negative effect on your career, and personal health.

The thought process behind procrastination is that we believe there’s always tomorrow, so why not just steer clear of the stress and anxiety and just put it off until later. So, this is the first thing you need to tackle. It won’t be easy but try to figure out what the stress factor is behind your procrastination. It could be fear of failure, fear of confrontation, fear of not being perfect.

overcome procrastination

You are your own worst critic

You judge your flaws and imperfections way too harshly. Yet studies show that when you forgive yourself for putting things off or not getting things done as perfectly as you would’ve liked, can actually help fend off procrastination. And most importantly, have realistic goals before you give yourself a hard time.

Sometimes we tend to bite off more than we can choose, then we go off the deep end because the end result wasn’t anywhere what we had envisioned.

Follow these tips to help you avoid procrastination once and for all.

1. Turn burdensome tasks into habits

We all have enough willpower to get about 3 or 4 tasks done each day. Habits use other parts of our brain rather than the prefrontal cortex which is associated with rational thinking. So, when you train yourself to do something out of habit, rather than look at it as a mundane task, you think about it less which means you’re using less willpower and you won’t fall into the procrastination rut.

Things like brushing your teeth or driving to work have all become daily habits which you automatically perform without even considering putting them off. Why not turn building work connections, gaining proficiency in your work position, or turning in reports ahead of time into daily habits as well?

After that it becomes easier, but you still have to keep yourself motivated and inspired. Procrastination is all about taking that dreaded first step. So why not ease into it with the knowledge that after a certain amount of time, or once I’ve finished X, I can watch videos on YouTube or go get a cup of coffee. Make it pleasant for yourself because the reward is the part that the brain assimilates to gauge your enjoyment level. If you’re happy, then your brain slowly turns this task into a habit which you look forward to, instead of something you dread on a daily basis.

2. Break work tasks into chunks

At work, big tasks may seem daunting when you look at them as a whole. The answer? Break it down into smaller tasks. Make an outline of the entire project, and then divide it up into smaller tasks.

Working in 30-minute increments also helps break down tasks into smaller chunks which are manageable and not so intimidating. After the 30 minutes, take a break and assess your work. Seeing how much you’ve accomplished will give you that boost of confidence you need to keep at it.

3. Remove distractions

Checking your email every 5 minutes isn’t doing you any good. So, once you’ve committed to doing the job, limit distractions by putting your cell phone away. You can find apps that help you stay on track, but some will say that’s completely missing the point.

The important thing is that you set up a certain time for checking emails or your social media, and once you’ve started your task, you avoid the urge to take a sneak peak.

Another serious distraction is multi-tasking. Even though it may seem that you’re being productive, the truth is it’s a complete waste of time and energy. Think about it, it takes your brain about 20 minutes to completely focus on one task and give it 100%, and then you bring in another task which means you decrease your focus level by half, bring in a third task and the focus drops even lower. So even though you’re working more, your end results will be below average.

4. Work during your peak hours

We all have certain times during the day when we’re most alert. Some of us are morning people, some are night owls, and some have more energy during the afternoon hours. Find out what your peak hours are and tackle your most difficult tasks then. You’ll be more of a powerhouse then with your brain working at its maximum capacity.

Procrastination is different than being lazy because when you procrastinate, you delay doing something for a more pleasurable task. So why not turn that mundane task you’re dreading into something more fun and enjoyable, and kill off the urge to procrastinate?

Employee Performance Hurt by these 4 Factors

Different things can affect employee performance in the workplace. Employee performance is an overall determinant of a company’s results and profit. If there are barriers that may lower employees’ morale, then the company’s performance can be lower as well.

These barriers and obstacles prevent workers from accomplishing their fixed duties. The don’t get to reach their full potential. If certain factors affect a large number of employees, then the results will be harmful. It would also lower workers’ personal esteem of the . It wouldn’t be long before your best workers strike out for greener pastures.

higher performance

 Some of these barriers to employee performance include:    

  

1. CHANGING MANAGER’S PRIORITIES

At times the priorities of a business may change. That’s par for the course.  But, these changes may affect the employees positively or negatively. If the managers change their policies or continuously revisit employee targets, it will have a significant impact on the employees.   And not for the better. 

It leads to burnout because employees will have to work longer hours to meet shortened deadlines or target increases.  The overtime is great for bank accounts, but not for attitudes. The change in priorities should be procedural and analyzed. Not ramdom. The priorities should ensure that you achieve the best from the employees. Changing priorities haphazardly will just diminish employee performance.      

2. UNFAIR TREATMENT

Unfair treatment of workers by their supaervisor causes their performance to deteriorate. Their productivity would also set the company a few steps back. workers sense If an employer discriminates in terms of allocating duties. Also, harassment in the workplace will prove to be a challenge to the employees.  

If an employer makes negative remarks about an employee or a group of employees in front of others, this will demoralize them. In other setups, if employees are harassed and have no one they can report o, it leads to depression and will affect the employee’s performance.     

 3. FAULTY COMMUNICATION 

Communication is vital for any formal and non-formal setup. It allows information to flow with ease. And gets to job done efficiently.  Employees won’t have challenges in finding solutions to any emerging issues. However, poor communication between employees and the supervisor lowers employee performance. It would make it hard to finish projects on time if employees can’t communicate effectively among themselves.   

The lack of communication may also lead to speculations and gossip. It would take a lot of productive time where employees will be busy on irrelevant issues. Or ‘water cooler’ discussions.  Eventually, their performance and the company’s performance will deteriorate.    

4. MULTITASKING  

Multi-tasking may be beneficial but also very risky in a working environment. Multitasking is performing two or more duties at once. If an employee is forced to multitask, this generally harmfully affects their performance. An example is where an employer’s secretary is given a duty to analyze reports and still receive calls and emails for the boss. The chances are high that the secretary will miss details in the reports.    

The worker can end up forgetting vital information. It will also distract them when executing specific duties. This will lower their productivity and also build up pressure on the employee. It will also lead to stress and consequently absenteeism.  

CONCLUSION   

If your organization faces these challenges, your employee performance will sink. The barriers can be avoided by setting the organization’s performance requirements. The duties and responsibilities of every employee should be predetermined. And then managers must hold them accountable.  That ensures that responsibilities are carried out in a timely and quality fashion.     

Flexicrew Staffing Agency Best in GA and east TN

Flexicrew Staffing has the expert knowledge and resources to help you find candidates you won’t find on your own. Let us assist you in finding the right person for your small or midsize business.  Call today.

Ask the Flexpert…What’s 1 Quick Way to Boost Employee Productivity?

Boost employee productivity with SMART goals.

To boost individual job performance or to achieve ongoing project milestones, create targets which are SMART (specific, measurable, achievable, realistic, timely).  SMART goals are vital  to boost employee productivity and achieve  quality, timely and successful outcomes.

SMART goals are intended to structure and guide an assignment or an entire project.  You can pinpoint just what you want to achieve with this technique. This method is really helpful in guiding workers when they set personal targets that support the overall business mission.

Here’s an overview of the 5 elements of the SMART tool.  They will help improve your chances of accomplishing a goal and boost employee productivity.

Boost Employee Productivity with SMART Goals

1. Specific (S)

When setting a goal, be specific about what you want to accomplish. This is the summary statement for your goal. It is not an in-depth index of how you’re going to meet a goal, but it should answer these questions:

  • Who – who needs to be involved to achieve the goal
  • What – your end game – what you are trying to accomplish
  • Where – identify if there’s a relevant location
  • When – at least set a time frame for interim results and final completion
  • Why – the reason for the goal
  • Which – any related obstacles or requirements

2. Measurable (M)

Define metrics you will use to determine progress and eventual success

3. Achievable (A)

Concentrate on the goal and why you want to reach it.  Realize its importance to you or your business.  Recognize the resources needed to achieve the goal and how to get them.

4. Relevant (R)

Focus on assignments or outcomes aligned with broader business objectives.

5. Timely (T)

Providing time constraints should create a sense of urgency.  Set dates when goals must get done.  Be realistic, with a little stretch.

A target date or timeframe for deliverables is necessary.  Lacking a deadline goal leads to uncertainty and hesitation.  And it causes workers to put off completing important tasks.

Need help setting the SMART goals for your workforce?

Flexicrew can help provide the clarity and focus required to boost employee productivity and get the most out of your workforce efforts.