Effectiveness and Efficiency to Maximize Productivity

How to Use Effectiveness and Efficiency to Maximize Productivity

Effectiveness and Efficiency aiming for maximum productivity

Both terms are adjectives used to describe how work is done. We will describe below how to incorporate effectiveness and efficiency to maximize productivity at work.

It is relatively easy to mistake one for the other, or use them interchangeably (a lot of people do!). However, these terms are anything but similar – in fact, they each carry completely different meanings.

Effectiveness

Effectiveness is all about doing the right things; it is result oriented. Effectiveness is correctly applied when a worker or company’s objectives are in line with their main goals, and indirectly their purpose.

You find ways to improve outcomes when you are effective. For example, if your goal is to increase awareness and sales of a particular product to reach a particular target, you should engage in tasks or activities that will help move you closer to your goals (eg. marketing and ads, in this scenario) , and not waste time on irrelevant tasks that do not serve your goals. This makes you effective.

Efficiency

Efficiency, however, is more about doing things right; this aspect is task oriented. It is using better ways to get something done well in the shortest amount of time possible. Here you utilize the least amount of resources and/or costs. An example of efficiency would be using a computerized system. You would get things done accurately in a shorter span of time.  You would replace reliance on manual methods to do the same thing.  Because manual methods are susceptible to human error and requires more time.

Either one can exist without the other; one can be effective but not efficient, and vice versa. It is entirely possible for one to be effective in achieving their goals, while being inefficient in the way they do it. It is also entirely possible to be none of both at all.

Effectiveness and Efficiency to Maximize Productivity

In fact, there are four possibilities:

  1. Effective and Efficient
  2. Effective and Inefficient
  3. Ineffective and Efficient
  4. Ineffective and Inefficient

You should note however that true, optimal productivity is a combination of both efficiency and effectiveness (Number 1) – the Holy Grail for every individual worker or organization.

It is not possible for an organization or person to reach peak productivity levels, if they are lacking in either efficiency or effectiveness (Number 2, 3 and 4). If anything, they’re setting themselves up for either mediocrity or inevitable failure.

Effectiveness > Efficiency

Effectiveness

In terms of order of importance, prioritize effectiveness over efficiency in all your considerations about productivity.

This however does not mean that you should disregard the importance of efficiency altogether – again, as mentioned earlier, productivity is a balanced combination of both.

Effectiveness involves the big picture. Putting effectiveness first just means that you should first and foremost focus on doing the right things in order to improve your chances of getting a good outcome.

Once you get yourself on track and laid out the basics, you can then look into how you can improve the way you do things. The logic here is to concentrate on being efficient at the tasks which are significant and are effective in contributing to your goals. There’s no point in particularly efficient when the tasks you carry out do not contribute to your purpose and goals.

To sum things up : efficiency is a modifier for effectiveness, not a substitute.

Efficiency is meaningless on its own.

The problem with most people is that they tend to gravitate towards efficiency, rather than effectiveness. It is perfectly understandable – being efficient is a whole lot easier than being effective. Being efficient involves improvements on a smaller, more manageable scale; effectiveness however requires a whole lot of brainstorming about one’s goals, values and different approaches, on a larger scale. And that is intimidating.

Not only that, people who put efficiency before effectiveness have this tendency of looking for better and perfect ways of doing things, and head nowhere instead – which ironically, leads to ineffectiveness.

Increasing Effectiveness

Effectiveness vs efficiency to maximize productivity

So how does one increase their effectiveness?

Put some time aside to evaluate these few things:

Clarify the What– focusing on the results you want to achieve and defining the picture of success.

Clarify and pursue key strategies that will give you the highest possibility for success.

Now that you’ve established your plan of action, you can focus on how to increase your efficiency. This would mean concentrating on the How’s – implementation of your strategies in the most efficient way possible, and improving how you do things as you go along.

Moving Forward

In the coming articles, we will look into further detail on effectiveness and efficiency to maximize productivity. Also we will offer many other helpful tips that will elevate your productivity to optimum levels.

Boosting Productivity and Avoiding Multitasking

Boosting Productivity and Time Management

Ask any successful business or entrepreneur or supervisor out there, and I’m sure they will tell you boosting productivity to higher levels is a crucial aspect in ensuring revenue company growth and achieving individual success.

In fact, many individuals and corporations willingly invest large sums of money and effort for boosting productivity. Higher levels of productivity in employees (whether as part of an organization or alone) helps to bring them closer to their success targets within a shorter time period, and prevents needless wastage of time, money and effort.

Boosting productivity to improve revenue and company success

The dictionary defines productivity as “the quality, state, or fact of being able to generate, create, enhance, or bring forth goods and services”. To explain it simply on a more individual level – it is just how much one worker can get done in a set period of time.

And when productivity is mentioned, time management is usually also brought up; they go hand in hand. Both are strongly correlated – higher levels of productivity is usually the result of better time management.

All That You Know About Time Management Is Wrong

Yup, you got that right.

Your understanding of time management is very likely…

Wrong!

All you know about employee productivity is wrong

Time management is in fact, a misnomer. Time cannot be managed or influenced; it is something that is pretty much out of our control. All of us, despite our social or financial background, are allocated 24 hours in a day, no more or less. Once gone, there’s no way we can get it back.

Our day-to-day responsibilities – be they family or work, take up a large portion of our time. Not only that, time is fleeting and so easily stolen without recognizing it. Unexpected things pop up all the time. Priorities change. Things can go terribly wrong. Individuals get sick, or tired reducing their productivity.

You can only do so much – you’re just a single worker in likely a team project, after all.

However, you can, control YOU. And your CHOICES. Time management is more correctly, all about self-discipline and task management. It’s the management of expectations as well as interruptions. It is the ability to manage your actions, habits and priorities based on the time you are given. It is understanding what matters most, making a choice to make room for that in your workday, and getting rid of the unnecessary, unimportant stuff that’s hogging up your valuable time.

Also, time management is not a one system fits all method. There is no perfect method. Different individuals have different styles – we’re all wired differently in terms of personality type, identity and individual life circumstances. Some may find that a to-do list works for them; others may find to-do lists hard to follow and demotivating. It’s all about finding your groove – different strokes for different folks.

Multitasking for Boosting Productivity?

Multitasking because you want to manage time better?

Bad idea.

Contrary to popular belief, faster and more is NOT always better. Multitasking is one way to destroy your productivity levels rather than boosting productivity.

avoiding multitasking to boost productivity

Sure… you seem to get more done this way.

However, you are probably more likely to make mistakes – which will result in your having to repeat assignments. Stick to focusing on one task at a time, and taking sufficient breaks whenever possible – you’ll stand to accomplish more this way. Now, we’ve mentioned that juggling multiple tasks at one time is counterproductive. However, striving to complete each task no matter how long it takes is also not a wise idea when it comes to time management – another common misconception regarding time management. Restrict your time spent on a task, and schedule accordingly.

As you can see, a lot of what we know regarding time management is, in fact, myths. Many of us have skewed perceptions or misinformation when it comes to time management. These myths, over time, through the workers around us or the media we consume, become deeply ingrained within our mindsets.  We eventually regard them as facts and hold on to them.  As a result, we prevent ourselves from truly and fully boosting productivity in any aspect of our work and careers.

Up-Skilling Provides Opportunities for Career Advancement

New Skills Required for Career Advancement, Employee Retention and Recruiting Excellence

up-skilling career advancement

Here is a piece exploring the fact that professionals have the responsibility to keep up their functional knowledge and up-to-date on the latest trends in their field.  Ongoing training and learning are the keys to maintain and even get ahead in a career.  Without that you fall behind and others propel past you.  The article plus resources provide a how-to guide to attaining advancement in one’s career.  The emphasis is on training and professional development.

Computer technology has developed new opportunities for companies that require a modern workforce. Therefore workers must train for new skills and competencies to pursue and excel in new and changing jobs.

Why professional development will future-proof your career
Companies should be using CPD as a tool to attract top job candidates, retain their best workers and identify future leaders.

When it comes to future-proofing career progression, it is becoming increasingly clear that committing to continuous professional development is the best way forward.

At a glance

  • Professional development training is often overlooked and underappreciated, and is one of the first things to be sacrificed when budgets get cut.
  • Recruiters point out that it is vital that accounting and finance professionals upskill in the areas of business intelligence and cybersecurity, to provide value to businesses striving to cope in a challenging environment.
  • There are well-established links between professional development and profitability, since employees’ problem solving skills improve along with the ability to identify trends and opportunities for innovation.

“We are in a talent deficit at the moment because borders are shut, so there is no influx of talent and skills coming from the US and the UK fintech firms into Australia,” says Nicole Gorton, director at recruitment specialist Robert Half Australia.

Now, as the world slowly emerges from the pandemic, companies are hiring again. Gorton says every business she goes into is looking for candidates with strong skills, particularly in business intelligence, analytics and cybersecurity.

“The problem is, they can’t find them,” Gorton says. “As a result, upskilling is the way to go, and I’m telling companies I can find them good people, but they are going to have to train them.”

From knowledge to profit

Links between professional development and the profitability of organisations are well established.

“CPD ensures the upskilling of employees’ technical capabilities, leadership competencies, stakeholder relationship management skills and the ability to strategise, analyse and use that information to make more robust decisions for the business,” says Gorton. The company benefits because staff get better at problem solving and identifying trends and opportunities for efficiencies and innovation.

What’s more, staff who can apply their skills and play to their strengths daily are six times more likely to be engaged on the job, according to a Gallup Poll.

“Professional development training is overlooked and underappreciated as an employee retention and recruitment tool,” says Gorton. “In fact, it’s often one of the first things to go when budgets get cut.”

Gorton thinks that’s a false economy. Instead, companies should be using CPD as a tool to “attract top job candidates, retain their best workers and identify future leaders”.

A price worth paying

While it is clear that CPD offers all-round benefits, what is less clear is who should be paying for it.Peter Polgar FCPA is executive chair of professional services firm Reanda Australia, and says even after 50 years in finance and accountancy, trying to keep abreast of what is going on in the industry is more challenging than ever.

He is in no doubt, however, that continued professional development should be a shared responsibility between the employer, the employee and professional associations.

“Professional development should be a shared vision.  We need to take ownership, as we are all in this together,” he says.

At Reanda, employees are encouraged to take an active part in their own learning and are reimbursed for the cost of successfully completed training courses.

“Big firms like ours have the resources and capacity to budget for professional development, but smaller firms are less able to do that and training becomes a discretionary cost,” says Polgar.

“Employers recognise the importance of ‘soft’ skills training, but it competes in priority with new product launches, performance and growth… the appetite is there, but it’s not always a priority, and that needs to change.” Nicole Gorton, Robert Half Australia

In order to help manage the cost of CPD for staff, the employer should have a good understanding of the business’s cost revenue structure. Taking a strategic view of CPD means determining what the organisation needs and when, and how to go about delivering that in the most cost-efficient way possible.

This may include delivering CPD through group training sessions or peer-to-peer knowledge sharing, with employees presenting their learning to the wider team following a conference, for example.

A weekly or monthly discussion group on problem issues could also bring a team closer together.

Cross-training or shadowing someone who is comfortable performing tasks another employee needs to learn is another cost-effective way of upskilling staff, as is identifying an employee with strong communication and behavioural skills who is willing to act as trainer for others and would be happy to change their job description.

A business that prioritises CPD and develops a clear idea of how learning and development activities fit into the overall strategy is much more likely to achieve desired results without going over budget.

Requirement for continuous learning

Accountants have a professional responsibility to keep their knowledge up to date and stay on top of the latest industry developments.

“If you are not learning something new every day, then you are not keeping up, as the industry is changing every day,” cautions Polgar.

This includes not only improving technical knowledge and staying up to date with technology trends, but also honing so-called “soft” skills, such as communication and people management, says Gorton.

Cultivating the ability to navigate conversations, negotiate and wield influence is even more important in the post-COVID-19 world, where so many daily interactions with colleagues and clients are not face-to-face.

“Employers recognise the importance of ‘soft’ skills training, but it competes in priority with new product launches, performance and growth as it relates to shareholder interest,” says Gorton.

“The appetite is there, but it’s not always a priority, and that needs to change.” Gorton says one solution is to put professional development into the context of an employee benefits package, ensuring there is diversity and opportunities available to everybody.

“Every company is different in how they remunerate staff, and you have to look at the whole attraction and retention package, and also combine that with what opportunities are available to you as an employee over the next 12 months,” she says.

Some employees may prefer paid professional development to other “perks” offered by employers, such as flexible work arrangements or paid health insurance.

Holistic view of learning

While most of us think about ongoing development in terms of online or classroom-based training programs, employers should be taking a more holistic view, says David Pich, CEO of the Institute of Managers and Leaders Australia and New Zealand.

Mentoring, networking, resilience planning, mental and physical self-care and using self-analysis tools are all part of professional development.

“There are as many learning options as there are lessons to be learned,” says Pich.

In times of unprecedented change, “it is essential to be supported by other professionals who can provide objective perspectives and guide you through upcoming challenges”.

Those challenges are only set to increase. Deloitte predicts that, by 2030, the average finance professional in Australia will be short of two or three critical skills necessary to be effective in their role.

This is convincing evidence that investing in CPD is an investment in future-proofing business.

How to ask for professional development training (and get your employer to pay for it)

Nicole Gorton, director at recruitment specialist Robert Half Australia, has some tips on how to make a convincing case for your employer to invest in your professional development.

  1. You need to be able to put forward well reasoned benefits of what it could mean not just for you personally, but for the organisation, and how those advantages can play out for everyone.
  2. Bring up the subject of CPD either during the job interview or at the annual performance review. If you can’t wait until that comes around, book a meeting. This will signal your serious intent.
  3. Prepare well, so that you know what you want to get out of the meeting, having considered your career goals, your particular interests, along with your strengths and weaknesses and where you need to target training.
  4. Ask your manager for their advice about how to develop your career. They may have suggestions that you hadn’t thought of or insider knowledge of the company that can help you create an action plan for CPD.
  5. You need to demonstrate how CPD training will be a return on investment for the company. If, for example, you are requesting software training or a course in AI, indicate how it will reduce the amount of time you spend on certain tasks, reduce errors and increase your productivity. If you can put an estimated dollar figure on company savings as a result of your training, all the better.
  6. Ensure your manager knows exactly what you are asking for and has been sent links to the course you want funded. If the course involves taking time off work, explain how much time off you will need and when. If there will be other associated costs, such as travel, lodging, registration fees and meals, include those in your estimate.

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Effective Brainstorming in the Workplace Drives New Ideas

Why is Effective Brainstorming in the Workplace Vital?

The pressure for companies to generate new ideas and improvements can be overwhelming and that calls for effective brainstorming in the workplace by business teams.

Continuous new product or service creation seems to be mandatory in the workplace these days. There’s a demand from your boss to find new ways to improve the work process, your customers want to see a different approach than anyone else has shown, or you’re a business owner and you recognize that without flagging yourself as someone who stands out from the rest, you’re going to sink among all the other “me too” product or service competitors.

Can you create a mental spark of new ideas as simply as you see a spark when you touch two wires together?

Effective brainstorming in the workplace

The answer is – you can.

The first thing you need to do is quit thinking of ideas as things that just happen. You’ve heard of brainstorming, right? That’s a situation where people decide to cognitively generate ideas. They make the decision that they will create ideas within a timeframe – not that they will sit around the office for days, weeks or months waiting on some mysterious Muse to appear and give them a sign.

How do we brainstorm effectively?

There are techniques for effective brainstorming in the workplace employed by successful work teams.

First, write down all known facts and assumptions about the subject at hand. Then for each fact or assumption, ask “what if…?” Take the opposing view in your question.

“What if something else could create the same result?”

“If we didn’t have a specific resource, then how would we create this?”

“Suppose everyone called in sick one day, then how would we minimize the damage?”

“What if I had only 10 minutes to do this – is there a template I could use over and over again to speed things up?”

Always challenge assumptions.

Strip things away

Often, we get caught up in finding new ideas to add to the existing processes we have in place. But it’s as valid to think about cutting away ideas as it is creating new ones. You might have two different products in mind to create, and two different websites to market them. However by focusing on cutting out ideas you may discover that there is a core group who require both products – and then build just one website aimed at that core group.

So, ideas that take away work are sometimes more beneficial than those that do.

Use different discovery tools

Many people swear by mind maps. Some prefer a word narrative document – and others prefer spreadsheets. Get away from your comfort level by using a different medium to input your ideas out into and cull ideas out of. The process will feel different and make your brain respond differently – and often more creatively.

5 Ways to Maximize Time on the Job

Do you try to maximize time while working?  “Even as we speak, time is running away from us. We must seize the day.” Horace Ode

how to maximize time on theob

Time is a priceless resource that we have access to from the very second we are born. From that moment, we continuously invest it into our careers, goals and our business relationships. Yet it is a wonder how we go about in ignorance of how essential time is to our career’s success.

What separates people on different levels of success is their use of time. It is in the details of how we spend every minute that we can determine our success or failure. For as long as we treat time like the precious resource it is, we will never regret the investments we would have made.

Here are 5 important tips and on how we can maximize time at work to enhance productivity and improve career opportunities:

1.Planning

Being organized before starting work each day is a good place to start. Draft a work-plan with reasonable time allocations for every assignment you have. In order to estimate the time you need to perform a task, you must test your skills and level of knowledge on the task at hand. For example, if you need to make a presentation for a product review meeting, you will need to prepare slides of data. Having the slides prepared and in chronological order will help you estimate the time you will need to make your pitch.

List each objective down and allocate time to accomplish it. It is also important to list objectives according to priority. Start with the most pressing agenda and work your way through your list.

It is important to prepare ourselves mentally before taking on each task. Waking up early is a good way to kick start your day because your mind is still fresh after a good night’s rest. Doing a bit of exercise or mental reflections will clear up your neuro pathways, making you more effective executing your plan.  This will help you maximize time.

2. Discipline

“We must suffer from one of two pains: the pain of discipline or the pain of regret. The difference is discipline weighs ounces while regret weighs tons.” Unknown.

There is no point in drafting a timetable if you will not stick to it. Train yourself to follow your plan. This is easier when you set realistic goals. Unrealistic work goals could leave you with a lot of incomplete tasks, which results in frustration. Remember that you are not in a competition with anyone else but yourself. Your goal is to be better than you were yesterday. Completing something that used to take you longer in a shorter space of time is progress- proof that you are winning in the battle against time.

Never put off for tomorrow what you can do today, for tomorrow will bring new challenges that will demand more of the little time you have. Procrastination is a perfect way to waste time because you can never regain the time lost.

Eliminate all distractions. Create an environment that is conducive for progress. Most people work better in quiet spaces, while others prefer background noise while they go about their business activities. Find and set up your ideal environment. There is no preset model of the best work environment as it differs from one person to the next. All you need is to create a space where you can exercise discipline and get things done.

3. Determination

“If something is important enough, even if the odds are against you, you will still do it.” Elon Musk.        

One thing that guarantees an employee’s success is their determination to accomplish their goals. Before indulging in something and investing time in it, be sure that it is what you want to do. Figure out how important it is to you. Develop a hunger to see the desired outcome and work towards that. Be certain that it is worth investing your time in. Once you establish that, you will harness your strength and use it on a specific target no matter what comes your way.

4. Take a break

“No matter how much pressure you feel at work, if you could relax for at least five minutes every hour, you would be more productive.” Joyce Brothers.

The last thing you want to do is to wear yourself out before completing a single task. Take slight breaks in between. Make sure you add them to the timetable so that you can account for your time. This allows you to clear your mind and re-energize before resuming the grind. It is advisable to leave your work space and enjoy your recess elsewhere. Once you have refreshed, you are more likely to make more progress and waste little or no time.

What is the best way to recuperate to maximize time?

Do an activity that is unrelated to the work you are doing. However, make sure this activity does not absorb too much of your time. It should be something that relaxes you and requires less mental muscle. Examples include taking a walk, writing up your goals, meditating or any activity that will get your mind off the pressure of work. You can use this time to eat as well, so you have the energy to take up your work with the gusto it deserves.

5. Account for your progress

It is important to self-motivate by rewarding yourself when you use your time well. Evaluate your progress. Are you maximizing your time at work? Evaluation will show you where and how to improve. Reward yourself for every task you accomplish on time. It motivates you to keep improving your time management.

If you want to maximize time and use it productively, you must be deliberate about tracking your use of this resource. Once you assess how much of the time you are productive on a weekly basis, it becomes easier to plan your week and see results in the tasks you accomplish. You can close the gap between where you are now and where you want to be by learning how to manage your time.

3 Ways to Work Smarter Not Harder Now

How to Work Smarter Not Harder

There are a few keys that help you work smarter not harder.  Everyone knows any approaches that will give you rewards at work are going to require a little hard work. But this doesn’t always mean you have to work yourself to the point where you are really exhausted and barely able to stay awake.  You need to tackle activities in a more productive way.

How to work smarter not harder to enhance productivity

High achievers work hard, but they also find ways to work smarter and not harder.

1.Prioritize

Even if everything you have to do seems equally important, there are bound to be some assignments that can wait a few hours or days to complete. You need to review your to-do list of can’t-wait activities and complete them first. This way, you will complete the things that are important ahead of the deadline. You won’t need to rush last-minute because you did less important assignments first.

2. Delegate

Don’t be afraid to hand off to a subordinate who can do your basic tasks. Sometimes this is not easy, especially if you are the type of person who doesn’t like to relinquish control or feels that you can accomplish tasks better than anyone. It is well worth it, though. When you delegate tasks that take up your time and energy for little to no return, you will have time to work on more important projects that offer higher returns. Note that you can do this both in your professional and personal life. In your professional life, you can hire an assistant to file paperwork or make routine phone calls. In your personal life, you could hire someone to do your cleaning and laundry.

3. Batch Similar Tasks

This tip is probably the hardest one on the list, and it may not work for all tasks, but you should try to batch tasks which are similar and get them all done at once.

For example, if you have to respond to emails, respond to all of your emails at the same time. If you need to make phone calls, sit and make all the calls at once. This behavior can save you lots of time. Since you are already set up to complete one of the tasks, completing more won’t require a new setup.

Working smarter, not harder, may seem difficult, but you can quickly increase your productivity if you know what you are doing. All it takes is some prioritizing, delegating, and grouping similar tasks together. Soon, you will have everything you need to get done finished in no time at all, and with much less effort on your end!

Work Through an Industrial Specialist  Staffing Agency

If your industrial industry career has come to a standstill with your current employer, it may be time to search for something better. Connect with a staffing agency specializing in industrial jobs, like Flexicrew.  We can help you discover and get hired to a position with the growth and development you want.   The neat thing is that specialist staffing agencies have multiple industry contacts. We can put you forward for industrial jobs you couldn’t find on your own.  Often, we are aware of positions even before they hit the market. This builds and delivers you a host of opportunity.

Flexicrew Advisors

We as specialist recruiters also often have good working relationships with the employers they represent. We understand each of our client’s needs and can advise on what roles will best suit your skills. Kind of like putting together the pieces of a puzzle that fit together.  Also we have our finger on the pulse of the industry.  A specialist recruiter like Flexicrew can also advise you on the training you need to take to enhance your desirability as a candidate for industrial jobs.

Contact Flexicrew today to see what our recruiting specialists have to offer you.  They can show you some simple tricks to work smarter not harder.

5 Signs You Are Making The Most Of Your Time at Work

Are You Making The Most Of Your Time On the Job

The way you handle your time at work determines your level of success. If you give in to time-wasting activities and always find yourself thinking “I’m behind schedule again” you need to begin working on your time management skills. However, if you always meet deadlines, are satisfied with most of your results, and are always at the top of your game, then you are on the right track.

Your time management skills are the key to living your purpose daily and achieving every goal you set.

While some workers fail to reach their aims, others are constantly ticking things off their to-dos, improving where they lack, meeting deadlines, and making the most of their time.

Making the most of your time during workday

Why?

Because they use their time effectively and recognize its significance in attaining your goals.

If you are wondering whether you are the master of your time or not, here are 5 indications that prove you are:

1.You are true to your schedule

This means you run the day, not the other way around. Your schedule is your guide and you are true to it. Consistently you complete your tasks on time and never allow distractions to veer you off-course. The habit of setting up tomorrow’s to-dos today and focusing on one thing at a time is your mantra. You live in the moment and value the process as opposed to worrying too much about the results and failing to focus on what you are doing. If this is an accurate description of how you handle your schedule, then you are making the most of your time.

2. You always plan ahead

Do you have a plan for what you will do one week or one month from now? If you do, then you are on the right path. Planning ahead, setting weekly goals, monthly goals, and yearly goals is a sign that you command your timetable rather than the reverse.

Perhaps you have taken it a step further and have planned the steps to take after every accomplishment. You know what you will focus on after reaching your goal, you are always looking for ways to fine-tune your methods, and set even higher aims.  You accept that anything is possible and things may not turn out the way you expect them to. So, you have a plan and know which path to take in case of a failure, a challenge, or setback.

3. You prioritize

This means you have a list of priorities and never allow anything to get in the way. It means you list down your MITs or most important tasks and get them done the right way and on time. It means you don’t set aside your MITs when “something better” comes along. You make time for new things or test different avenues but never at the expense of your present priorities. You get them done first, always make time for them, and then set aside an hour or so to try out something new.

4. You avoid multitasking

Multitasking proves that you don’t have control over your work or time. So, if you avoid it, do one thing at a time, and easily say NO to interruptions, you have mastered your time management skills. When you focus on your most important work, delegate the rest, and produce exceptional or satisfying results, you have learned the best ways to use your time.

5. You can easily say NO

Another sign that you are making the most of your schedule is the ability to say NO. This means you don’t entertain time-wasting activities or suggestions. You pay attention to present tasks and switch off notifications when working. Nor do you give in to “shiny objects” but stay true to yourself. You don’t go with the crowd, while setting aside tasks.   And you don’t succumb to the “I’m flexible and can always pick up something new” mentality.  Staying true to your goals and constantly coming up with new effective methods to fine-tune them is more your style.

One signal that you manage your time effectively is constantly improving yourself, personally as well as professionally. You set aside time for personal development, search for new ways to advance in your career, and apply them.

When you recognize the importance of work-life balance, routine exercise, as well as taking breaks in between your busy schedule, you have good time management skills. So, how often do you take breaks? Is physical exercise as important as your work or study? Do you make time for social or personal relationships as much as your professional ones? If you do, then you are on track.

If you have noticed that you are in control of your work rhythms and are satisfied with the way you handle it, keep at it and continue to cultivate your time management skills for even better results.

Find Positive Role Models to Enhance Your Career – 4 Benefits

How to Find Positive Role Models to Improve Your Work

When you find positive role models they can make a big difference in your outlook toward your job.  When they give you good advice it doesn’t matter who they are.  Neither does it matter whether it’s one person or several. The important thing is they motivate and inspire you to do better and work harder.

The value when you find positive role models for a better you is much more than having someone to look up to. It helps you accomplish a more rewarding, fulfilling career.

Find positive role models for your career

In this article, we’ll talk about the benefits of having role models. We’ll also tell you what makes a good role model and how they can help you build a successful career.

Find Positive Role Models – Why it’s Important

The novelist, Oliver Goldsmith, once said, “People seldom improve when they have no other role model but themselves to copy.” He was right-on.

You know you have a good role model when they have a strong set of core values. They’re also willing to accept their mistakes and learn from them.

To find positive role models influences our decisions for the better. When we’re going through a difficult period  we look to them for reassurance and encouragement. By copying how they overcome obstacles, we can overcome them as well.

Their advice and backing motivate us to work through challenges. Then, little-by-little we can unlock our genuine potential. We observe we’re achieving results we didn’t think we had in us.

Following are some rationale why it’s valuable to find positive role models:

Learn What Not To Do

No one is ever 100% correct or successful at everything they do. Not even the most fortunate or richest people.

The difference between them and others is they know how to get back up after a fall. They understand that mistakes are just a bump on the road to success.

Positive role models look at their mistakes as learning experiences. They make their mistakes work to their advantage. They become more aware of what to do next time and what not to do.

When you look at what others have done (or not done), it can be a huge motivator. It also gives you a sense of assurance that you’re not alone. Others have been through similar situations. They’ve come out the other side in one piece, and a whole lot wiser.

Become a More Responsible Employee

Each one of us is here for a reason. Comparing yourself to others is a waste of time.

Why not focus on the things you’re good at? These strengths are unique to you. Then, if you come across something you’re not good at, you can do one of two things. You can either learn how to do it or just stop dwelling on it. Either way, it’s more important to put your energy into the things that matter more to you as an individual.

That being said, you have to focus on bringing out the best version of yourself. Make a list of your set of core values. Another good idea is to write down both your short-term and long-term goals. Then, when you achieve one, be proud of your accomplishments.

At the end of the day, you don’t need to prove anything to anyone except you. Show confidence in yourself. Even if you don’t feel it in the beginning. You know, fake it until you make it.

Only then will you be able to let your inner light shine. I believe that’s one of the biggest lessons you can learn from a positive role model.

Practice Perseverance

Even past failures don’t guarantee future successes all of the time. Some days will be positive where everything goes your way. Other days, you’ll feel the anxiety and pressure that work brings.

Finding a positive role model can help you stay grounded during difficult periods. They can help you keep your eyes on the prize and strive to work harder to achieve your goals.

When it comes to your pursuits, it’s better to be tenacious and resolute. A good role model teaches you the importance of never giving up. They also show you the best ways to deal with any future setbacks you can come across in the future.

How do role models achieve that?  They have a sense of purpose and know where they want to go.

A great example of this is Thomas Edison.  People recognize him  for his multiple inventions but also for his multiple failed attempts.

Even though his innovations have altered the way people live, he wasn’t always the important success we now recognize. In fact, his teachers said he wouldn’t amount to much. Then, as an adult, he was even fired several times. The reasons? His bosses said he was a “non-productive” employee.

Not only that, but it took him 1,000 attempts to invent the light bulb. He was even asked how he felt about failing all those times. Edison responded confidently, “I didn’t fail…The light bulb was an invention with 1,000 steps.” That’s the power of perseverance and determination!

Cultivate their Inspiration

Professionals suggest you imitate your role model’s positivity, tenacity, and confidence.

The important thing to remember is that a role model is someone to admire and look up to. You should aspire to have a similar outlook to achieve success in your own life.

The next step is to brainstorm their mindset.  Structure your ideas into your future vision. After all, every invention ever made began as someone’s vision of a better future.

Let your imagination be innovative. Use your role models’ accomplishments and setbacks to identify new and better ways to solve a challenge.

Conclusion

When you find positive role models it’s like discovering a hidden treasure. These are people who you may or may not know personally. Still, you sense they have substance. And they deserve your attraction. You look up to them and feel inspired by their skill, confidence, and integrity.

Extract from their experiences.  That can help you manage your own highs and lows. You can channel their self-assurance and determination when you need a morale boost. Then, take everything you’ve learned from them and blaze your own trail in this world.

 

Organization Leads to Better Productivity

If you’re struggling to be productive, it could be a lack of organization at the root of the problem.  For some people organization comes naturally, but for most people it requires some energy to learn organization skills. organization leads to better productivity

And even if you’re not inherently organized, there are many things you can do to improve your organization one step at a time.

Clean Your Work Area

If your work area looks like it was the victim of a recent natural disaster, your productivity will suffer.  The first step toward better organization is cleaning your work area.

This means organizing papers in file folders or binders, designating storage spaces for workplace supplies, and throwing away materials that are duplicates or that you no longer need.

Computer and Email Organization

Do you use a computer or the internet in your work?  If your computer desktop has fifty icons on it and your email list has hundreds of emails, it’s time to clean those areas.  Make sure that you store all important documents in logical folders and remove any unused icons from your desktop.

Spend a day organizing email so that deleted unimportant emails are and important emails are organized into folders so you can refer to them when you need them.  If you have unread mail, read it.

Use a Planner

Productive people plan each day with purpose.  Using a daily planner – either on paper or electronically – can help you to stay on track and become more productive.  It’s best to plan the next day’s work at the end of your work day so that you can begin fresh the next day and know what needs to be done first.

Focus Your Efforts

Instead of worrying about trying to do everything at once, learn to focus instead of multi-tasking.  Set a designated time or times each day to read email, respond to voicemail, and work on social media.  The rest of your day should be spent on more important tasks.

Don’t Procrastinate

Sometimes it’s tempting to put off tasks that are less desirable.  But all this does is get you behind schedule and put off the inevitable.  When you need to do something, just use self-discipline to complete the task and move on.  You’ll save time and energy.

Stick to a Routine

It’s easier to be productive when you stick to a consistent schedule instead of doing things differently each day.  This may sound boring, but over time you’ll find you actually like the regularity of a routine and you’ll get more done in less time.

 

 

Raise Productivity When it’s Difficult to Hire New Workers

Productivity Month – June

Flexicrew chose June as a month to raise productivity.

Why?

Business owners, operations managers and HR professionals voice the same complaint to us. They have a lot of available jobs but can’t find workers to hire.

10 Productivity Tips for Business Owners and Entrepreneurs

One way to soften the sting of this problem is to raise productivity in their current workforce.

Raise Productivity in Current Workforce

Flexicrew has written a series of articles on boosting productivity during June  and will continue to do so through the end of this month.  We provide you a guide to increase your monthly productivity, to achieve greater performance, and great results.  Our blog contains proven steps and suggestions for how to be a more productive worker  by performing a series of activities daily. With the help of this blog, we will focus you on increasing employee engagement, getting better performance from current staff and building employee retention.

We will provide recommendations that will surely motivate you to become a more productive worker.

Make sure that you take note of your progress by keeping a notebook on hand. Write in your notebook after you have started or completed activities.  At the end of the month  you’ll see some results that raise productivity. You see, if you focus on important activities, you won’t feel like being productive is overwhelming and that it cannot be done. This blog will help you realize that focusing on productivity will naturally pay dividends at work and even in your satisfaction.

Habits and the Mind

We are shaped by our habits.  Useful and harmful ones fight each other for command of our minds. By discipline and willpower alone it’s possible to unlearn useless habits and change your behavior.

The key is persistence. Often you will need many months to see the results, so don’t surrender early.

By watching your mind regularly, you can start noticing recurrent patterns.  But the core idea is that you can adapt your workflow to these states instead of resisting them.

Procrastination

Procrastination itself can have different causes — maybe the task is too complex or too boring, fear of failure or simple laziness. Even a slight presence of these negative factors can make us go for instant rewards instead of doing something that will create a better future in the long term.

Avoiding work is similar — these are just the thoughts of what you don’t like about your tasks and what you would rather do. But you are not your thoughts, and they have no power over you until you feed them with attention. You can ignore them like a background noise by keeping your focus on your goals.

Summary

As we begin to enter the last phase, now is a great opportunity to start to implement good work habits or redouble your commitment  to maximize your productivity and return to business with greater focus than ever.

Finally, to raise your productivity, at the end of each day, ask yourself the following:

  1. Have I accomplished what I wanted to achieve?
  2. Did I actually have  to be present for meeting or event I attended?
  3. Could I have reached the same result in a shorter time frame?

This is a powerful approach to determine if you are really managing and spending your time wisely and raising productivity.