If you’ve recently tried the short-burst productivity technique, you’ve likely come across something called the Pomodoro Technique. But if you’re unfamiliar with the technique, it can be difficult to use it without first gathering more information.
What Is the Pomodoro Technique?
First off, what is the Pomodoro Technique for enhanced productivity? Well, it is a type of short-burst productivity method which many experts swear has changed their lives. Those who use it tend to experience increased time management skills and productivity—all while having more free time to engage in the activities they choose than they did before.
The Pomodoro Technique first selects the task you wish to focus on, then you seta timer for twenty-five minutes.
Work while the timer is ticking, then when it goes off, take a quick two- or three-minute break before setting the timer for another twenty-five minutes.
Repeat this three times until you’ve worked for 100 minutes, then take a longer break and start at the beginning if the task is not yet complete.
Make sure you don’t give in to any distractions during the twenty-five-minute periods.
Where Did It Come From?
Francesco Cirillo invented this technique in Italy in the late 1980s. He was having difficulty completing his tasks and decided to set a timer for 10 minutes and then take a break.
He was so surprised by how much he could accomplish. So he kept on using the technique. In his original trials, the timer he used was a kitchen timer shaped like a tomato, hence the name ‘Pomodoro Technique.’
Why Does it Work?
The Pomodoro Technique is successful for several reasons. Mostly, it works because it keeps the human mind functioning within its range of focus. Humans weren’t meant to focus on a task for hours on end without breaks, so the technique helps the mind work more efficiently in the state it was meant to work in. The average adult attention span is only about twenty or thirty minutes, which is why Cirillo chose twenty-five minutes for his technique.
Not only that, but the technique also functions, in the same way, breaking a big goal into smaller goals does. It makes the work more attainable and keeps you motivated through the entire process as you conquer each achievement.
Overall, the Pomodoro Technique is a very specific short-bust productivity method. You will remain on task effectively with its proven results. Working, you will learn to split your work into shorter twenty-five-minute bursts. That can help boost your performance with this simple method.
So, what are drawbacks to working in short bursts? Are there any? Conquering your work by dividing it and completing it in short bursts has long been the favored work method of experts and workers across the country. But, like anything in this environment, there are downsides, but not as bad as you may think.
3 drawbacks of working in short bursts are:
1.It Doesn’t Work for Every Project
There are some projects or assignments which we can’t break into smaller parts. For example, if you have to transcribe a live lecture, taking a break every twenty-five minutes isn’t feasible, and if you tried, your notes would be inconsistent and incomplete.
Team projects can also be difficult to apply the short burst work method to, because sometimes it can take twenty-five minutes for everyone in the group to reign in their attention and bring the project where it needs to be. Having a timer interrupt this process could be detrimental and slow down the production process.
2. It Doesn’t Work for Everyone
Some people find that having a timer count down as they work makes them too anxious and edgy, and as a result, their work quality will suffer. And experiencing anxiety while you work is never a pleasant experience. If this is you, don’t force the method.
You can still work for short periods and take breaks without the rigid time clock imposed by using a timer. Part of the short burst method of working is to find a work method that helps you get stuff done. If this isn’t that method, that’s okay too.
3. Sometimes You Work Too Fast
The working in short bursts productivity method is praised for its results in the speed with which its users produce work. But sometimes, as someone is working quickly and up against a ticking clock, they may make careless mistakes that they would have caught if they were working at a slower pace.
If mistakes can be detrimental to your work, you can still try the short burst method of completing tasks; just make sure you go back and check your work more slowly later.
Drawing it all Together
In general, the positives of working in short bursts far outweigh the drawbacks. And even if you find a situation or project the method can’t be employed on, this doesn’t mean you can’t successfully use the tactic to complete a different project later.
Although it may sound strange, most human productivity experts recommend that workers employ short-burst productivity methods, as they have found numerous benefits of short-burst productivity when humans work in more intense, focused periods.
It Minimizes Distractions
At this point in time, when every employee has a personal cell phone and access to the internet, it’s extremely easy for them to get distracted from their work. This is because you never know when your phone rings if it’s something which can wait, and you have no specified time of when you should answer it, so there’s no reason not to answer it right then.
Dedicate yourself to working for 25 minutes in the short burst method. You’re less likely to engage in most distractions because you’ll have a specified break in a few minutes in which to deal with these distractions.
It Keeps You Focused
When you work for long periods of time, it’s not uncommon for workers’ minds to wander. This is just how the human mind is. Short productivity bursts stops this wandering in its tracks because focusing for 25 minutes is much easier than telling your mind to stay engaged for four or even eight hours.
And when you’re focused, you’ll produce more work than when you keep thinking about what you will do after work every five minutes.
Not only that but focusing for 25 minutes on work in front of you stops multitasking, which many people engage in even if they don’t notice.
It Challenges Your Brain
Another of the benefits of short-burst productivity is it challenges your brain. One of the main tactics of this approach to work is to pit your mind against a timer. Place the timer where you can observe it. This allows you to see the remaining time countdown. Whether you realize it or not, this puts some pressure on your brain. That helps your mind see the work as a challenge that it needs to complete before the time runs out.
This is a stark difference from sitting at your desk all day knowing you have a deadline. But it’s hours or even days away, so you don’t worry about it. The timer gives you a sense of urgency, which in turn gives you a sense of motivation.
Wrapping Up – Benefits of Short-Burst Productivity
Overall, there are numerous benefits to short-burst productivity and changing your work style. They are fewer distractions, increased focus, and more of a challenge for your mind. So, give short-burst productivity a day and see what all you can accomplish in your performance.
Everyone has a day or two now and then when they aren’t as productive as they could have been. But if you find yourself constantly working but not being productive, this is likely to cause several lasting implications not only on your morale but your future work as well.
You May Experience Guilt
When you feel you aren’t productive, you may start to feel guilty about it. And this guilt is a vicious cycle. When you feel feelings of guilt, you are much less likely to be able to focus on a project to be productive. So even not being productive for a single day can impact your entire week.
You’ll Lose Motivation
A huge aspect of motivation is the feeling of accomplishment. If you aren’t feeling productive in your work, you’re likely to miss out on the feeling of accomplishment, and then you won’t have any motivation to work. Like guilt, the lack of motivation is also a vicious cycle that is difficult to escape once initiated.
You’ll Leave A Trail Of Half-Finished Projects
If you aren’t accomplishing anything, you will probably leave a trail of unfinished projects in your wake. And this won’t just affect your morale, but it may make you look bad to your employer or coworkers who have to finish these projects you are constantly abandoning.
It Could Lead To Depression
Often, when employees are not productive, they feel they don’t have a purpose. They could experience melancholy or depression. This is because workers often tie their emotional well-being in with their sense of accomplishment. And just like everything else on this list, once you’ve fallen into the pit of dejection of thinking you don’t have a purpose, it can be difficult to recover.
Although remaining productive is a difficult and challenging task, it is necessary to maintain your sense of emotional well-being. This is because without productivity, you’re likely to feel guilty, unmotivated, and maybe even depressed, and it’s likely those around you won’t feel too great about having to pick up your slack either.
The best way to avoid these pitfalls is to do your best to remain productive in your everyday work. And remember, even if one day you may not finish what you want, the next day is a new and productive day.
Being more productive and staying on task can be very difficult,. This is especially so if you are in a situation where you work from home without a manager or coworkers looking over your shoulder. The road to productivity isn’t easy, but there are a few minor changes you can easily make to increase your productivity level.
1. Make Daily Goals
When you wake up in the morning, write down everything you need to accomplish in the day. This will help bring it all to the front of your mind and make a visual representation of your tasks. You can also cross off tasks as you increase your motivation and sense of accomplishment, which will help you further stay on task.
2. Find The Time You Work Best
Not everyone is up and ready to go at the crack of dawn. If you are lucky enough to choose your work hours, try experimenting with a few different times. You may find you work better in the afternoon, or maybe after you’ve eaten dinner. Either way, find the time that works for you and aim to work during that period.
3. Try Different Tactics
No one method of working more productive is successful for everyone. Try employing different tactics, like working in short bursts for twenty-five minutes then taking a break. Or maybe having music on in the background may help keep you on task. You never know what may increase your productivity until you try something new.
4. Perfect Your Workspace
Remove distractions from your workspace. If that’s your TV, then perhaps consider working in the kitchen. If your phone is a distraction, leave it in another room. Whatever you have to do, try to make your workspace somewhere where your body knows it is time to work and you aren’t constantly pulled away from your work by distractions.
5. Don’t Linger On Decisions
If your job relies heavily on decision making, don’t linger on these decisions. The longer you think about these decisions, the more likely you are to over complicate the problem for yourself and draw out the process even more. Experts recommend allowing yourself no more than sixty seconds to make a decision, as your first impulse is usually the right choice anyways.
Overall, remaining productive throughout the workday can be difficult, but if you employ these five tactics, you may find yourself able to accomplish more than you originally thought.
Flexicrew is celebrating June as a month to boost productivity. We will provide you a guide to increase your monthly productivity, to achieve greater performance, and great results. Our blog contains proven steps and strategies for how to be a more productive worker (and person) by doing a series of activities daily in the time span of a month. With the help of this blog, we will focus you to reach multiple goals
throughout the month. We will provide activities that will surely motivate you to become a more productive worker.
Make sure that you take note of your progress by keeping a journal on hand. Write in your journal after you have started or completed activities. At the end of the month you’ll see some positive changes. You see, if you focus on important activities, you won’t feel like being productive is overwhelming and that it cannot be done. This blog will help you realize that 30 days of productivity will really do wonders in your work and even in your life.
Habits and the Mind
We are shaped by our habits. Useful and harmful ones fight each other for command of our minds. By discipline and willpower alone it’s possible to unlearn useless habits and change your behavior.
The key is persistence. Often you will need many months to see the results, so don’t surrender early.
By watching your mind regularly, you can start noticing recurrent patterns. But the core idea is that you can adapt your workflow to these states instead of resisting them.
Procrastination itself can have different causes — maybe the task is too complex or too boring, fear of failure or simple laziness. Even a slight presence of these negative factors can make us go for instant rewards instead of doing something that will create a better future in the long term.
Avoiding work is similar — these are just the thoughts of what you don’t like about your tasks and what you would rather do. But you are not your thoughts, and they have no power over you until you feed them with attention. You can ignore them like a background noise by keeping your focus on your goals.
Preview of Boost Productivity Articles
Here is a preview of what you’ll learn… Why work in short bursts; Methods to Own Your Workspace; Goal Setting Tips; Self Improvement Adjustments; Steps to Boost Productivity, and more.
As we begin to enter the next phase, now is a great opportunity to implement good work habits to maximize their productivity and return to business with greater focus than ever.
If you haven’t heard of mini-habits, you’re in for a pleasant surprise. Imagine making only small adjustments, and still managing to create impactful and meaningful change.
The mini-habit is just what it sounds like – it’s taking the idea that doing a whole lot of small things will eventually add up to something superb. Think, for example, of what would happen if you only read a couple of news articles every day? Before you know it, you’d have accomplished the goal of becoming more informed, and would be better able to handle discussions with co-workers about the state of your industry given the current environment.
Change and Success
Mini-habits don’t stop there though. Not only can your mini-habit change how you get your work done, but they impact your mind and body as well.
Read on to discover 4 powerful benefits of Mini-habits.
Mini-Habits Lead to Big Results
1.You create an atmosphere of success
By setting small goals, you’re much more likely to meet them. So instead of telling yourself that you’re going to return all your phone calls promptly, you instead focus on returning the next phone call on time. That takes off the huge expectations that always felt so overwhelming in the past and left you with a feeling of failure when you couldn’t quite make it. What’s even better is that meeting these small goals means you get to where you start expecting success, which leads to the mindset that will generate that success you’re expecting.
2. You change how you view your capabilities
By accomplishing mini-goals, you start to realize that you do have the ability and power to accomplish work results. Your confidence grows, and you gain a better, more positive sense of your abilities.
3. You rediscover motivation
Motivation is sometimes hard to come by and gets used up quickly. That’s why mini-habits are important. Rather they don’t rely on motivation to accomplish projects, they grow from your willpower instead. Then as you reach those goals, you start to feel the energy of that success, which in turn creates motivation to keep going.
4. You create a series of changes that you will carry with you through your career and life
Mini-habits done daily will build up those larger habits that you’ve been trying to build all along. Like making it to work on time every day and creating almost as a by-product that habit of daily productivity that had seemed so difficult not all that long ago.
Mini-Habits not only change how you do work assignments but change how you think and act. By making a practice of following mini-habits, you will affect some pretty major change.
Successful careers start with standing out from the crowd.
But, many workers will contribute only what their job requirements call for and not perform much more. A select few will work really hard at their job and do extremely well. However, there is a small subset of workers who really put themselves out and chip in in any way possible. To advance with your employer, you must be a member of that group.
So, what are some ways you can stand out at work?
If you perform your work duties well, you will be recognized as a worker good at his job. However, when it comes time to promote, the management team looks for leaders. Leaders are those workers who are totally involved with the success of the company. They pay attention to their job and responsibility but also are dedicated to the entire business, its goals and vision.
What other activities must an employee take on in addition to his job to stand out?
Many people do not realize that while they were hired to do a job, Management believes it’s also their responsibility to do whatever it takes for the company to flourish. You need to continuously find ways to save or earn the company money, to be get ahead and to demonstrate your value to the firm.
Excelling at an assigned project is expected. Excelling at a side-project helps you stand out. Create a project and work on it on your own time at home. Your side project will make you ‘that guy.’
It is especially true if you create something for customers. Test out your ideas for a special product or deliver a unique service with a particular client in mind. Management will appreciate you even more especially if it locks-in a customer to your company or if the new product or service idea can then be sold to other customers
2. Do Things Without Being Asked
If you see that something needs to be done and nobody is doing it, DO IT. It’s always surprising how few employees do this.
It’s really quite simple: people who step in and help out stand out.
3. Do MORE Than What Your Job Requires
Go beyond offering “standard help.” I’m always impressed in a supermarket if I ask a stocking clerk where an item is located and s/he takes me directly to it rather that saying, “It’s on aisle 8.” So, at work, don’t give a standard reply on how to do it. Do it for them!
No matter your job, going above and beyond your standard job duties will help you grow your career.
4. Take the Lead When You Can
Someone must be the leader. Why shouldn’t it be you? If it’s not you, still contribute at a high level. Provide ideas and suggestions. Challenge things that do not make sense. If you do this respectfully, you will stand out.
Once again, silence does not get you noticed; it gets you overlooked. Engage in your career and try to become the leader where possible, but don’t step on anyone’s toes while you’re trying to take over the lead.
Talk it up and do your job as if you already ARE a leader there. If you do not agree with something, ask questions.
5. Be Proactive
Learn all about the organization and how your role can bring maximize benefit to it. Learn a skill that will help you stand out. For example, you might become the person everybody goes to for assistance with developing an important presentation to Management or for help with operating a particular computer software.
Anticipate problems that might arise and think about ways to fix them before they even occur. Do not wait for things to happen and be a “reactive” employee.
Most workers know they could do more if they wanted to. So be that person and come up with a plan. But plans are not enough. Put the plan into action and mention what you’re doing to your boss.
6. Always Offer Ideas and Suggestions
Start with your own job and if you have an idea or two about how it can be done more efficiently, suggest it. Even if your manager balks at it, keep making suggestions wherever you can.
Eventually, one of your ideas will gain support and you’ll make a difference at work. Sometimes the smallest ideas can have the greatest impact.
7. Do Not Sit Quietly in Meetings
Every meeting has employees who talk and those who do not. Strengthen the discussion any way you can and contribute at a high level. When management is in meetings with you, they take notice of the contributors. But don’t talk just for the sake of hearing your voice. Then you will stand out as a blowhard that managers will want to muzzle.
Leaders are not silent in meetings. Advance in your career by being active in it.
8. Be Dependable and Reliable
Show up on time every day. Let appropriate people know well ahead of time if you must be late or absent. Be on time, whether you’re arriving for work, returning from lunch, going to staff meetings, or completing tasks.
Be prepared. Come to work willing to pay attention, follow directions, and do the job.
Do what you say you’ll do.
Keep your work area organized. This habit shows your boss and co-workers that you’re in control of what you’re doing.
Review the quality of your own work. It shouldn’t take your supervisor to point out your errors or faulty judgement.
9. Work Harder Than Anyone Else
Nothing is an alternative for hard work. Observe the people working around you: How many of them are working as hard as they could?
The best way to stand out is to out-work all your co-workers. It’s also the easiest way because you’ll be the only one trying.
10. Always Offer to Help Others
Become the “go-to” person—the person that can be counted on to help. If you are that person, it will go a long way!
What-if your company announced layoffs. An employee who is the “go-to” person and adds value to the organization will be considerably less likely to be laid off than an employee who just sits quietly and does their job. A quiet employee that does their job well doesn’t stand out as an indispensable employee.
By offering to help others and having expertise, you’ll stand out as an impressive employee—one most companies wouldn’t want to lose.
When you are at work, always seek out ways to improve the company. Become an integral part of taking your company to the next level.
If you show your interest lies far beyond yourself, your specific job responsibilities, and your salary, you’ll stand out and you’ll be setting yourself up to become a future leader in the company.
There’s an old quote that perfectly shows why you need to take charge of your habits – be they work habits or personal. “The chains of habit are too light to be felt until they are too heavy to be broken.” by Warren Buffet. If you don’t take charge of your habits, even ones that seem harmless, they will easily control you.
While work habits are easily formed and followed through, especially once your brain recognizes them as habits, you can still change them. Always remember that you are in control, not your habits. So, you can change bad patterns , even those you’ve had for a long time.
Habit expert and writer of the book ‘Atomic Habits’ James Clear has four rules for forming habits that can help you take charge of them. Whether the habits are good or bad, you can still use these rules to gain some measure of control. These rules, according to Atomic Habits, are:
1. Make it obvious
2. Make it attractive
3. Make it easy
4. Make it satisfying
Let’s go over them one-by-one.
1.Make it Obvious
To take charge of your habits, you need to make them obvious. For example, let’s say you want to start running. If your running shoes and gear are in the closet, then that habit isn’t apparent. Instead of sifting through your wardrobe for your shoes, your brain will just want to stay in bed.
So, you can put your running shoes by the door and make sure that they are the first thing you see in the morning. Then you’ll be reminded that you should run today. To break bad habits, you want to hide things away – make them less obvious.
2. Make it Attractive
With habits, most people focus on the long-term goals. You might say, “I will go for a run to get my beach body in ten weeks.” While that goal is noble, it does nothing when running in the cold and feeling miserable.
So, make your routines attractive and give yourself a reward or incentive to get it done. Maybe run with a friend or have your running trail pass by a place where you can have breakfast or see the city’s sunrise. For bad patterns , add extra steps or make continuing the tendency very unattractive.
3. Make it Easy
Remember, the brain always takes on the path of least resistance. If that path happens to lead to your habit, then more power to you. It might seem counter-intuitive, but instead of telling yourself. I will run a mile today; say that you will only run a block.
Having smaller micro-habits will make everything easier and will help you do them. Most people go too big, get discouraged, and then get burned out. But running a block, reading one page of a book, or doing one push-up is something that takes no time at all. Plus, if you achieve a small one, why not do another and another?
For bad habits, add more resistance to them and make them harder to achieve.
4. Make it Satisfying
Reward yourself along the journey toward achieving your desired habits, and you’ll keep doing them. Maybe if you go running for thirty days, give yourself some type of reward. Have a good meal, watch a movie, do something you wouldn’t normally do, and also reflect on how running has made you a better person than you were 30 days ago.
Remember that every habit comes from your own brain, and you are the one in control. If you want to make or break a habit, you are the only one who can do so. Follow these four steps, and you’ll find that it gets easier and easier to take charge and make your work habits work for you.
Resentment is the feeling that you’re being overlooked, treated unfairly, or not getting the respect or appreciation you deserve. It’s been compared to drinking poison but waiting for the other person to die. It eats at you, sometimes for years on end, but the only one who suffers is you.
Here are 5 important tips to help you avoid one of the most toxic elements in any work relationship we call resentment:
1. Ask, instead of assuming
We’re all busy, juggling many things at once, so much so that we take what’s important for granted, especially with those who work closest to us. Sometimes life gets in the way of us feeling appreciated and respected, even to the point of living with personal integrity.
We ignore what’s bothering us because it’s easier, hoping it’ll go away on its own or magically disappear into thin air. Yet ignoring issues like this doesn’t make them go away, it makes them grow until they’re too big to handle. That’s when the state of your co-worker interactions really starts to feel the weight of these problems.
And you know it’s there, but you don’t know what to do about it. Many times, we don’t bring up certain issues because we’re afraid to confront our bosses or peers and shy away from conflicts. But by doing this, you’re pushing away your associate without realizing it and this is one way that resentment builds up.
2. Be part of the solution, not the problem
Putting blame won’t get you anywhere; in fact, most times it just makes things that much worse. Instead, work at overcoming your anger and distrust so you can reach an agreement. Showing empathy is a big part of this process, especially after an argument because it tells your associate that you understand how they feel and why they did so-and-so. Empathy really goes a long way.
3. Give each other some space
When you first start working with another employee, you can’t imagine going an hour without approaching a work process with your supervisor or teammate or hearing each other’s take, let alone a whole day. But as you mature into a steady working relationship, and you gain experience, it’s wise to find some tasks you can accomplish working on your own.
This maintains your sense of self, while giving you something to chat about, so it’s a win-win. Taking some “me” time and distancing yourself from your work partner could be something you do periodically. The point is to make yourself a priority during that time, so you came back into a close working relationship with fresh eyes and a sense of looking forward to camaraderie.
4. Don’t let small things grow and fester
Wouldn’t it be so much easier if your work partner just apologized when appropriate? Work would be so simple and pleasant. But it’s not always like that. It’s normal to have disagreements or arguments, big and small.
Feeling anger and hurt on occasion is also alright. But don’t sit on these feelings, waiting for that perfect moment to let it all out. You and your co-worker should be each other’s supporter and shoulder to lean on through difficult projects. Remember, you’re on the same team.
Talking and listening requires a bit of vulnerability, which can be difficult at times, especially if you harbor feelings of mistrust or resentment. But there’s no way around it, opening up is crucial to healthy rapport.
Talk honestly with your associate and ask to be really listened to. And it’s important to listen without judgment when it’s your turn to be attentive to your associate. Practicing these confidence-boosting techniques will bring you and your workmate closer and more productive as a team.
It’ll also help break any, barriers either one of you had put up as a defense mechanism because, let’s be honest, we are on our guard at work. So why do we make it even harder on ourselves and keep our guard up even with our work partner?
Workplace relationships need work and care. That’s where people make the mistake of forgetting about the small details of everyday projects. We just say or do something without thinking it through.
But the truth is it does matter and over time, some of these things linger and fester into something ugly that brings out the bad in everything, and ultimately suffocates any good working relationship. Resolving issues before they get out of hand is the key to avoiding resentment and enjoying a cheerful, efficient, and balanced workday.
At Flexicrew we constantly help workers with everything from interviewing to how to conduct themselves through stressful job situations. Contact us Today to find out how we can help.