Can You Train Your Team to Focus?

Introduction

You really should make an effort to train your team to focus.  This will maximize their productivity during the workday.

The fast pace of the modern world makes it very easy to become distracted. There is often so much going on that workers become unfocussed and careless trying to get it all done at once.  That decreases their ability to focus and to stay on task throughout its duration. You can retrain your team to focus and concentrate to handle extended periods of time dedicated to one singular thing.

The good news is that this is totally achievable, it will just take some work on your end and on theirs.

How can you train your team to focus?

Train your team to focus and concentrate for improved productivity
Improve worker productivity and satisfaction – train your team to focus

Two simple ways…

  1. Practicing focus for a significant amount of time and 2) minimizing time spent on electronics are two of the most effective ways to do that.
Practicing Focus

Because the brain is a muscle, you can teach your team to actually train their brains to work at an optimal level.

I’m not kidding.

Practice makes perfect is the key concept here, as the activity of repetition can help make focusing easier in the future. Remind team members not to neglect short breaks, though, as their attention spans are only capable of so much concentration.

Focal Techniques

This practice is comparable to an exercise routine. You usually have a set amount of time and reps for each activity, and your focus is set on the routine for its entire duration. Practicing focal techniques is similar:

  • Every task needs an allotted amount of time
  • Within each task there are certain amounts of effort required
  • Frequency and repetition of these activities causes muscle memory, even in the brain
Practicing Focus

Practicing focus also teaches your team how to reach a state of “flow”, which is equivalent to being “in the zone”. This is the optimal state for focus and productivity because they are completely immersed in the task at hand. It is easier to tune out the world when their whole mind is focused on something in the present.

Minimizing Electronic Time

The technological advances that we have today are beneficial, but also wreak havoc on our attention spans.   Single-mindedness is necessary for focus. Phones, email, the web, and TV train our brains to process frequent bursts of short-term information rather than focusing on one particular thing.

train your team to focus and avoid electronics distractions

Specific Methods of Reprogramming Minds

A few ways you can use to train your team to focus despite electronics are to:

  • Set a specific time to use their phone
  • Silence their phone or put it on Do Not Disturb when working
  • Keep devices out of sight and out of reach when they are working
  • Have them limit YouTube, digital games, TV time, etc. to after your work is finished for the day

Even just these small adjustments can do impressive things to train your team to focus.

Train your team to focus
Conclusion

It might take some time and effort on their part, but the bottom line is that it is possible to train their brain to improve focus. Making changes to their routine, such as setting aside time to practice focusing or limiting technology usage, can be very effective tools to maximize their efficiency and ability to concentrate.

So those are a couple of simple ways to train your team to focus and get more done and get more satisfaction from their work.

Train your team to focus

Ask the Flexpert…What’s 1 Quick Way to Boost Employee Productivity?

Boost employee productivity with SMART goals.

To boost individual job performance or to achieve ongoing project milestones, create targets which are SMART (specific, measurable, achievable, realistic, timely).  SMART goals are vital  to boost employee productivity and achieve  quality, timely and successful outcomes.

SMART goals are intended to structure and guide an assignment or an entire project.  You can pinpoint just what you want to achieve with this technique. This method is really helpful in guiding workers when they set personal targets that support the overall business mission.

Here’s an overview of the 5 elements of the SMART tool.  They will help improve your chances of accomplishing a goal and boost employee productivity.

Boost Employee Productivity with SMART Goals

1. Specific (S)

When setting a goal, be specific about what you want to accomplish. This is the summary statement for your goal. It is not an in-depth index of how you’re going to meet a goal, but it should answer these questions:

  • Who – who needs to be involved to achieve the goal
  • What – your end game – what you are trying to accomplish
  • Where – identify if there’s a relevant location
  • When – at least set a time frame for interim results and final completion
  • Why – the reason for the goal
  • Which – any related obstacles or requirements

2. Measurable (M)

Define metrics you will use to determine progress and eventual success

3. Achievable (A)

Concentrate on the goal and why you want to reach it.  Realize its importance to you or your business.  Recognize the resources needed to achieve the goal and how to get them.

4. Relevant (R)

Focus on assignments or outcomes aligned with broader business objectives.

5. Timely (T)

Providing time constraints should create a sense of urgency.  Set dates when goals must get done.  Be realistic, with a little stretch.

A target date or timeframe for deliverables is necessary.  Lacking a deadline goal leads to uncertainty and hesitation.  And it causes workers to put off completing important tasks.

Need help setting the SMART goals for your workforce?

Flexicrew can help provide the clarity and focus required to boost employee productivity and get the most out of your workforce efforts.