Prioritizing – Key Time Management Skill

Prioritizing – Key Time Management Skill

Prioritizing – key time management skill that you will use over and over in the work environment.  The Merriam-Webster Dictionary defines prioritize as “to list or rate (projects, goals, etc.) in order of priority.” Being able to prioritize is a key skill for doing well with managing your time and that of others. If you are able to prioritize, you can determine what you should do first because it is urgent or important.

When you don’t prioritize, you might not complete those tasks.  Or you might work on something less important or urgent first. If you don’t prioritize, you might be spending your time on the wrong things.  Or you cold waste your time at work altogether. This bad time management practice can be harmful to your career, business relationships, or frankly many other parts of your life.

Let’s look at some examples to see what prioritizing – key time management skill looks like.

Prioritizing key time management skill and bolsters productivity

Examples of Prioritizing – Key Time Management Skill

For example, you have a bunch of projects to complete this week. On Monday you have a presentation to complete and on Wednesday you have a marketing plan due. What should you work on first? Because your presentation is due sooner, you should complete it first because you have more time to complete your marketing plan.

Now, what if you also have some important paperwork to turn in on Monday in addition to your presentation? What should you work on first?

You must complete both of them by the same time, but you will get in worse trouble if you don’t prepare the presentation than if you don’t finish your paperwork. Because of this reasoning, you must wrap-up both but work on the presentation first. You are a good time manager because you finish your presentation, hand in your paperwork and then do your marketing plan.

Another example is you have some associates coming over to your facility tomorrow to help with setting next year’s trade association budget. On your to-do list is to put out copies of this year’s budget, define how the budget was actually spent, lay out grease pens, and make sure every member has a fresh notepad.

Prioritizing - key time management skill avoids wasting time

Importance and Prioritizing

What is most important and what should you do first?

Your associates are coming over to analyze and forecast. Therefore, you need to make sure the workshop tools are ready to be used or at least not taking up space. The trash is most likely to get noticed after that, so you will do that second.

Third, you can either tidy the meeting room or make sure there are enough chairs for everyone.  You can do that last just in case you run out of time. So you decide to do coffee set-up for tomorrow. In just a moment of thinking, you were able to prioritize your to-do list.  And you completed the most important things first.

Pro Tip:  You’re always better off writing up the to-do list to be certain you haven’t forgotten any thing.

Practice

How can you improve prioritizing – key management skill?  The best way to become better at prioritizing is to practice it. If you find that you are having trouble deciding what is most important or urgent, talk with a close associate to get their input. If you need, you can talk with more than one. They might not prioritize things as you do, but getting their opinion can be very helpful when forming your own.

Overall, the more you work on this skill, the better you will get at it. As you get better at prioritizing, your time management skills will improve. Knowing what to do with your time based upon the importance and urgency of your tasks is a great skill to have.

You will be able to use this time management ability in every area of your worklife. Careers, raises, promotions, and more can all make use of your prioritizing skills. The best way to manage your time is to know where to spend it and why, that’s what makes the prioritizing skill just so important.

Benefits of Prioritizing – Key Time Management Skill

With effective prioritizing for time management, you will:

  • Maximize what can be accomplished in a work day
  • Maximize the use of the limited resources
  • Identify critical areas for special attention
  • Identify tasks that can be delegated to employees
  • Track progress toward your goals

Prioritizing - key time management skill How to work smarter not harder to enhance productivity

Flexicrew Supports You in Prioritizing – Key Time Management Skill

Many of our trained Account Managers will explain that employers don’t believe they can teach prioritizing but someone with the right attitude, practice and assertiveness will quickly develop the aptitude for time management skill on the job.  Talk to one of Flexicrew’s professional recruiters and take advantage of their broad experience or just get some feedback on your current work situation.  Call us Today.

prioritizing - key time management

Being More Focused Leads to Productivity

Being more focused leads to productivity.  Yet, we’re in a world where instant gratification is treasured.  You rarely have to watch more than a few moments of a sound bite.  In this environment,  it can be hard to stay focused and productive.  However, being focused is necessary to be productive on the job.

Being more focused leads to improved productivity

If you’re struggling with focus, here are a few tips to help you stay free from distractions and accomplish more.

Set Up A Physical Boundary

No matter what environment you work in, setting a physical boundary can help minimize distractions.  Have an office with a door?   Shut it when you need to focus.  If you’re in a cubicle, post a polite sign asking co-workers not to disturb or intrude.

In your home office or home workspace, make sure that your family and friends are aware when you’re working.  And they need to respect that time and your space. Set up your home office in a room without family activities or events.  That also will help minimize distractions.

Make a Daily Task List

It helps to get more done  if you keep a to-do list  where you can see it.  You can posted this on your computer desktop, on a dry erase board, or kept on a notepad by your desk.

Try to have a list with no more than 12 things on it for each day.  If you have larger tasks, keep the list shorter.  You don’t want to become overwhelmed with what you need to do.  But you do want a visual reminder of your required tasks and assignments each day.

Make the Most of Time Management Apps

If you find yourself easily distracted by email, social media, and other sites that are time wasters you may want to take advantage of computer apps that lock those down.  Examples include SelfControl and ColdTurkey.

These programs will automatically block specific sites so that they can’t distract you.  You can set a time limit and you can decide which ones to block or keep free.

Use a Timer

It’s impossible to be completely focused on a task for hours at a time.  However, you may find it helpful to set a timer for 25 minutes that will allow you to stay focused for that time.  Then give yourself a five minute break to get a drink of water, walk around a bit, or just take your mind off of work so that you can feel refreshed.  Being more focused leads to productivity improvement.

Dividing work into smaller chunks can keep it from feeling overwhelming and boring.  It can also keep you from feeling like procrastinating on a big project that will be time consuming.

Do the Worst Tasks First

For some people it’s helpful to just get the worst tasks over with before getting on with the rest of the day.  This is a good solution for procrastination and leaves the rest of the day free for the tasks you enjoy.