Can You Train Your Team to Focus?

Introduction

You really should make an effort to train your team to focus.  This will maximize their productivity during the workday.

The fast pace of the modern world makes it very easy to become distracted. There is often so much going on that workers become unfocussed and careless trying to get it all done at once.  That decreases their ability to focus and to stay on task throughout its duration. You can retrain your team to focus and concentrate to handle extended periods of time dedicated to one singular thing.

The good news is that this is totally achievable, it will just take some work on your end and on theirs.

How can you train your team to focus?

Train your team to focus and concentrate for improved productivity
Improve worker productivity and satisfaction – train your team to focus

Two simple ways…

  1. Practicing focus for a significant amount of time and 2) minimizing time spent on electronics are two of the most effective ways to do that.
Practicing Focus

Because the brain is a muscle, you can teach your team to actually train their brains to work at an optimal level.

I’m not kidding.

Practice makes perfect is the key concept here, as the activity of repetition can help make focusing easier in the future. Remind team members not to neglect short breaks, though, as their attention spans are only capable of so much concentration.

Focal Techniques

This practice is comparable to an exercise routine. You usually have a set amount of time and reps for each activity, and your focus is set on the routine for its entire duration. Practicing focal techniques is similar:

  • Every task needs an allotted amount of time
  • Within each task there are certain amounts of effort required
  • Frequency and repetition of these activities causes muscle memory, even in the brain
Practicing Focus

Practicing focus also teaches your team how to reach a state of “flow”, which is equivalent to being “in the zone”. This is the optimal state for focus and productivity because they are completely immersed in the task at hand. It is easier to tune out the world when their whole mind is focused on something in the present.

Minimizing Electronic Time

The technological advances that we have today are beneficial, but also wreak havoc on our attention spans.   Single-mindedness is necessary for focus. Phones, email, the web, and TV train our brains to process frequent bursts of short-term information rather than focusing on one particular thing.

train your team to focus and avoid electronics distractions

Specific Methods of Reprogramming Minds

A few ways you can use to train your team to focus despite electronics are to:

  • Set a specific time to use their phone
  • Silence their phone or put it on Do Not Disturb when working
  • Keep devices out of sight and out of reach when they are working
  • Have them limit YouTube, digital games, TV time, etc. to after your work is finished for the day

Even just these small adjustments can do impressive things to train your team to focus.

Train your team to focus
Conclusion

It might take some time and effort on their part, but the bottom line is that it is possible to train their brain to improve focus. Making changes to their routine, such as setting aside time to practice focusing or limiting technology usage, can be very effective tools to maximize their efficiency and ability to concentrate.

So those are a couple of simple ways to train your team to focus and get more done and get more satisfaction from their work.

Train your team to focus

Being More Focused Leads to Productivity

Being more focused leads to productivity.  Yet, we’re in a world where instant gratification is treasured.  You rarely have to watch more than a few moments of a sound bite.  In this environment,  it can be hard to stay focused and productive.  However, being focused is necessary to be productive on the job.

Being more focused leads to improved productivity

If you’re struggling with focus, here are a few tips to help you stay free from distractions and accomplish more.

Set Up A Physical Boundary

No matter what environment you work in, setting a physical boundary can help minimize distractions.  Have an office with a door?   Shut it when you need to focus.  If you’re in a cubicle, post a polite sign asking co-workers not to disturb or intrude.

In your home office or home workspace, make sure that your family and friends are aware when you’re working.  And they need to respect that time and your space. Set up your home office in a room without family activities or events.  That also will help minimize distractions.

Make a Daily Task List

It helps to get more done  if you keep a to-do list  where you can see it.  You can posted this on your computer desktop, on a dry erase board, or kept on a notepad by your desk.

Try to have a list with no more than 12 things on it for each day.  If you have larger tasks, keep the list shorter.  You don’t want to become overwhelmed with what you need to do.  But you do want a visual reminder of your required tasks and assignments each day.

Make the Most of Time Management Apps

If you find yourself easily distracted by email, social media, and other sites that are time wasters you may want to take advantage of computer apps that lock those down.  Examples include SelfControl and ColdTurkey.

These programs will automatically block specific sites so that they can’t distract you.  You can set a time limit and you can decide which ones to block or keep free.

Use a Timer

It’s impossible to be completely focused on a task for hours at a time.  However, you may find it helpful to set a timer for 25 minutes that will allow you to stay focused for that time.  Then give yourself a five minute break to get a drink of water, walk around a bit, or just take your mind off of work so that you can feel refreshed.  Being more focused leads to productivity improvement.

Dividing work into smaller chunks can keep it from feeling overwhelming and boring.  It can also keep you from feeling like procrastinating on a big project that will be time consuming.

Do the Worst Tasks First

For some people it’s helpful to just get the worst tasks over with before getting on with the rest of the day.  This is a good solution for procrastination and leaves the rest of the day free for the tasks you enjoy.